HR and Administrative Assistant

Kelly Services is currently recruiting for a client in Markham, Ontario

Temp to Perm

Assignment for 6 months to Perm based on performance

Title : HR and Administrative Coordinator

Company : Confidential

Monday to Friday onsite

40 hour week

8am- 5pm

Pay rate : $25 / hour

HR Function

• Update HR documentation and manage all employee files (physical and electronic)
• Support Department Managers with employee recruitment efforts, exits, temp employees etc.
• Monitor and facilitate employee training.
• Onboard all new employees and offboard exiting employees.
• Manage and coordinate benefits administration with employees, ensuring documents are completed correctly and sent to provider in expected time frames, and all questions are answered.
• Assist in Performance Reviews ( probationary and annual), providing resources and necessary documents as required.
• Support the payroll process through uploading payroll, following up with anomalies in payroll with Department Managers.
• Manage and maintain trackers following up with supervisors and managers for requests on a bi-weekly basis.
• Administer and / or support HR programs including, policy enforcement, training and development, service awards, monthly lunches etc.
• Review and address HR inquiries and accessibility requests.
• Participate in investigations process, conducting interviews and gathering information when required.
• Ensure the strict confidentiality and privacy of company and team member information.
• Additional duties as required.

Office Administration

• Carry out a variety of administrative duties, such as generating and distributing our office newsletter, assisting in the coordination of company activities and functions, documentation development support, assisting with meetings and presentations.
• Manage phone system, shared office calendar (MS Outlook), and office equipment maintenance.
• Control office supplies inventory and make sure it is in accordance with office needs.
• Coordinate with janitorial service and other contractors, verifying work orders when required.
• Assist with distribution, processing, scanning, and storage of work-related documents.
• Provide general assistance to HR Manager calendar organizing meetings when required.
• Additional duties as required.

REQUIREMENTS

• Post secondary education in an office / business administration, Manufacturing safety administration and / or Human Resources Administration is an asset
• 3+ years of experience of office administration (preferably in a small office setting)
• Previous experience validating and managing HRIS and payroll systems
• Previous experience facilitating training in multiple formats (electronical & in-person)
• Ability to analyse reports
• Advanced proficency with Microsoft Office
• Proficency with excel is a must
• Previous experience and fluency using such as MS Suite applications (e.g., Excel), SharePoint, Visio, or equivalent is a must.
• Ability to communicate fluently both in verbal and written formats to all levels in the organization.

What's In It For You!

• Weekly pay cheque
• Paid vacation pay and statutory holidays
• Hundreds of free training courses through our Kelly Learning Center that you can access from home 24 / 7
• Competitive Wage
• Temp to perm opportunity If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further and? apply today!

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential.

Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work just ask the nearly 500,000 people we employ each year.

Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential.

In fact, we’re a leading advocate for temporary / non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live.

Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy.

Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.

As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.

In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive.

Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity.

It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world.

Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life just ask the 300,000 people we employ each year.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy.

Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.