administrative assistant - office
- Work Term : Permanent
- Work Language : English
- Hours : 40 hours per week
- Education : College / CEGEP
- Experience : 3 years to less than 5 years
- or equivalent experience
Work setting
Office
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Administrative and office activities
- Perform administrative tasks
- Perform clerical duties, such as filing and sorting and distributing mail
- Maintain filing system
- Document and prepare invoices and work orders
- Process files and paperwork
- Prepare price quotations
- Prepare and track work orders
- Establish work priorities and ensure procedures are followed and deadlines are met
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Work in a multidisciplinary environment
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- MS Office
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Corrosion
Transportation / travel information
- Own transportation
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Quick learner
- Initiative
- Punctuality
- Positive attitude
Screening questions
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is your current field of study?
Health benefits
- Disability benefits
- Health care plan
Financial benefits
Life insurance
Other benefits
- Free parking available
- Learning / training paid by employer
- Other benefits
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Secondary (high) school graduation certificate.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Compile data, statistics and other information.Greet people and direct them to contacts or service areas.Set up and maintain manual and computerized information fi...
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Determine and establish office procedures and routines. Order office supplies and maintain inventory. ...
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Determine and establish office procedures and routines. ...