administrative assistant - office
- Work Term : Permanent
- Work Language : English
- Hours : 40 hours per week
- Education : College / CEGEP
- Experience : 3 years to less than 5 years
- or equivalent experience
Work setting
Office
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Administrative and office activities
- Perform administrative tasks
- Perform clerical duties, such as filing and sorting and distributing mail
- Maintain filing system
- Document and prepare invoices and work orders
- Process files and paperwork
- Prepare price quotations
- Prepare and track work orders
- Establish work priorities and ensure procedures are followed and deadlines are met
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Work in a multidisciplinary environment
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- MS Office
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Corrosion
Transportation / travel information
- Own transportation
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Quick learner
- Initiative
- Punctuality
- Positive attitude
Screening questions
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is your current field of study?
Health benefits
- Disability benefits
- Health care plan
Financial benefits
Life insurance
Other benefits
- Free parking available
- Learning / training paid by employer
- Other benefits
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