Payroll, Administrator - Canada

Fednav, headquartered in Montreal, is the largest international dry bulk shipping group in Canada engaged in worldwide ocean transportation.

Fednav has five international offices established on four continents. Founded in 1944, we are a driven, innovative, and respected organization committed to our employees and customers.

We are looking for a Payroll Administrator responsible for processing the full-cycle payroll for Canada. This person will also assist with payroll reconciliation and audits.

The ideal candidate is proactive, solutions-oriented, has good Excel skills, and has a strong understanding of payroll compliance.

WHAT YOU'LL BE DOING THE ROLE

Key responsibilities include :

• Process bi-weekly payroll for both salaried and hourly employees, ensuring full cycle completion.
• Carry out all payroll processing tasks in Workday to ensure precise payroll calculations and uphold the integrity of payroll data and related records.
• Process requests for new hires, employee changes, leaves, and terminations.
• Act as a point of contact for any payroll-related questions or requests and handle them accurately and in a timely manner.
• Calculate and prepare remittances for source deductions, garnishees, group insurance, pension plans, etc.
• Process and submit online to Service Canada the Records of Employment (terminations, leaves, etc.).
• Process Statistics Canada surveys.
• Provide employment confirmation letters.
• Manage and validate payroll information for overseas employees.
• Process all invoices related to payroll (Canadian and international) and social benefits (group insurance, retirement plan).
• Perform all tasks related to payroll accounting (journal entries).
• Send monthly, certain deposit notices.
• Process monthly international transfers for retirees.
• Ensure that any employee payroll concerns or inquiries are addressed promptly and accurately.
• Participate in reviewing and ensuring compliance with payroll procedures in accordance with local regulations.
• Researching best practices to identify new payroll processes and policies, including preparation of payroll documentation.
• General understanding of accounting principles as it relates to payroll and compensation.
• Participate in various payroll audits.
• Manage the year-End process (Tax statement)

WHAT YOU BRING THE PERSON

The ideal candidate has :

• A minimum of 3-5 years of experience in Canadian payroll processing.
• Attestation of Collegial Studies (ACS) or Diploma of Vocational Studies (DVS) in accounting.
• National Payroll Institute (NPI) certification, an asset.
• Working knowledge of payroll software.
• Intermediate knowledge of Canadian labor law and payroll legislation.
• Excellent problem-solving / judgment skills, and high level of attention to detail and accuracy.
• Confidence, agility, and ability to work independently in a fast-paced environment.
• Excellent organization skills, and ability to manage multiple priorities within tight deadlines.
• Intermediate MS Excel knowledge
• Ability to work with highly confidential, sensitive information in a professional manner.
• Bilingualism required (French and English).

Honesty, integrity, commitment to professional excellence, regard for employees and

corporate responsibility define our values.