Administrative Assistant

Matchbox Consulting is partnering with a dynamic and growing engineering firm in North Vancouver to find an Administrative Assistant who thrives in a fast-paced, collaborative environment.

This is an excellent opportunity for someone who is highly organized, enjoys taking on diverse responsibilities, and is eager to contribute to the success of a thriving company.

If you're someone who enjoys working with a team, bringing order to chaos, and making a tangible impact in a supportive and professional setting, we want to hear from you!

Responsibilities :

• Answering phones and managing client communications with professionalism and confidence.
• Organizing office files, maintaining office supplies, and ensuring workspace cleanliness.
• Preparing and editing documents with attention to detail.
• Assisting with bookkeeping tasks, including data entry and invoicing.
• Handling accounts payable and receivable, ensuring timely and accurate processing.
• Managing employee timesheets and payroll administration.
• Coordinating office events and supporting general office operations.

Requirements :

• Positive, confident, and professional communication skills when interacting with clients and team members.
• Strong written and verbal communication skills.
• Experience with coordination of couriers, ordering supplies, and general office organization.
• Proficient in Microsoft Word, Excel, and Outlook.
• Ability to proofread documents for grammar, spelling, and mathematical accuracy.
• Experience with QuickBooks is an asset.
• Detail-oriented, reliable, and self-motivated, with the ability to work independently after training.

For more current job opportunities, Follow MatchBox at linkedin.com / company / matchbox-recruitment /

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance.

We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry.

We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples.

It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application.

This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com