Project Coordinator

MatchBox Consulting Group is seeking a Project Coordinator for our client, a Vancouver based developer specializing in residential projects.

The Project Coordinator will be a highly motivated and dedicated individual. They will be responsible for assisting the project management team with the organization and execution of projects and will serve as a liaison between the Project Manager and diverse teams.

Responsibilities :

• Coordinate drawings and information necessary for permit packages, aiding in the application and approval process, and obtaining municipal permits.
• Generate bid analysis spreadsheets and recommendations.
• Create subcontracts and purchase agreements for execution.
• Review and assign cost codes to project invoices.
• Maintain accurate and up-to-date logs for drawings, vendor / subcontractor lists, RFI's, change orders, and track responses, providing status updates to the Project Management team.
• Organize reports, invoices, subcontracts, and financial files, and assist in the month-end billing process.
• Prepare and review Proposed Change Orders (PCO's) with the project manager.
• Ensure proper documentation is maintained throughout the duration of assigned projects.
• Attend applicable meetings and provide meeting minutes as directed.
• Assist the project manager in document management for project closeout, including updating and distributing deficiency lists.
• Prepare operation and maintenance (O&M) manuals.
• Coordinate LEED documentation as required and submit monthly reports.
• Participate in project post-mortems.

Requirements :

• Minimum 3+ years of construction experience required.
• Strong ability to work independently.
• Exhibits professionalism, responsiveness, and a positive work attitude.
• Proficient in managing multiple competing priorities, deadlines, and stakeholder relationships.
• Advanced construction software skills, including Microsoft Office (Word, Project, and Excel).
• Excellent verbal and written communication abilities.

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance.

We offer unrivalled expertise with our teams extensive experience in the recruitment and professional services industry.

We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples.

It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com