Property Administrator (Contract)

Property Administrator (Contract)

Commercial Properties

Who We Are : Join us to enhance your personal and professional growth, build meaningful connections, and give back to the communities we call home.

BGO Properties is one of Canada’s premier providers of commercial property management and leasing services. With a portfolio of over 400 properties, totaling more than 67 million square feet of commercial and residential space, we’ve been trusted by clients for over 30 years to deliver real estate solutions.

As part of the global BGO family, we combine international expertise with local market knowledge to deliver world-class services.

Our team of real estate professionals works across office, industrial, retail, and multi-family sectors, ensuring every property becomes a preferred destination choice for tenants.

Whether you’re just starting out or are a seasoned professional, you’ll find opportunities for professional growth, ongoing learning, and leadership development.

Don’t just work anywhere come build tomorrow together with us.

The opportunity :

Located in Mississauga, the Property Administrator is responsible for providing support for the day-to-day administrative activities for a commercial portfolio.

What you will do :

• Responsible for providing support for all aspects of day-to-day accounting and administrative activities for the portfolio
• Accountable for rent collection, cheque posting and application of money to tenant accounts.
• Liaise with tenants and accounting regarding accounts receivable matters
• Report weekly on status of account receivables
• Responsible / Accountable for reviewing monthly recurring billings
• Process all invoices and related reports within Yardi as assigned, in two separate data bases
• Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and processing for payment.
• Maintaining PO tracker logs
• Prepare and distribute tenant requisition for chargebacks.
• Type and distribute correspondence to tenants and tenant data base management
• Assist with preparation for the annual budget process for assigned buildings within the portfolio.
• Prepare Rental Letters
• Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
• Read and understand leases to ensure accurate information is received and maintained.
• Read and review Lease Abstracts and Rent Change Reports
• Maintain and update security deposit reports.
• Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
• Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
• Complete all administrative functions relating to property management as specified.
• Liaise with tenants and contractors as required or directed.
• Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility.
• Other duties as directed

Who you are :

• Experience : 3+ years high level administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.
• Experience in real estate operations an asset.
• Education : High school diploma supplemented with some post-secondary accounting and computer courses in related field or equivalent work experience
• A highly organized individual who has an eye for detail and accuracy.
• General accounting knowledge.
• Relationship / Leadership Skills : Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships;

professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.

Organizational / Multi-Task Skills : Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities;

ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.

• Computer Skills - Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in Yardi software programs would be an asset.
• Police Clearance : A criminal verification check is required for employment.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders / investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.