Overview
Posted : October 9, 2024
The Part-Time Receptionist plays a pivotal role in providing front-line administrative support to internal staff members and external clients.
The ideal candidate will have strong communication skills and strong multi-tasking abilities.
Key Responsibilities
- Welcome visitors in-person, guiding them to the appropriate boardrooms and offering refreshments as needed
- Manage a multi-line switchboard and direct callers as appropriate
- Respond to telephone, email, and in-person inquiries from clients, business partners, employees, and other parties in a professional and timely manner
- Answer and refer all inquiries to the appropriate individuals or departments
- Arrange and book boardrooms as requested
- Assist with organizing catered lunches
- Ensure cleanliness and professionalism of the reception area, including boardrooms, kitchenette, and washrooms
- Liaise with building maintenance for any building-related concerns and upkeep
- Assist with various office duties, not limited to filing, scanning, and copying
- Track absences via shared calendar
- Maintain reception closing procedures
- Provide information about the Firm to visitors and callers as an ambassador of the Firm
- Support other functions as assigned
- Specific work hours are 1 PM to 5 : 30 PM Mondays-Thursdays, and 8 : 30 AM to 5 : 30 PM Fridays
Qualifications
- Completed post-secondary education in a related field
- Minimum one year of reception-related experience
- Technical skills in a variety of software including MS Office 365
- Good technical troubleshooting skills
- Strong organization skills
- Strong verbal and written communication skills
- Good interpersonal skills and the ability to establish relationships
- Professional presentation and strong ability to exercise discretion and confidentiality
- Bilingualism required
Skills Required
- Ability to organize, schedule, and prioritize job tasks in order to meet deadlines
- Ability to respond effectively and professionally to changes in schedules and priorities
- Ability to ensure consistent attention to detail
- A positive, supportive, and professional attitude
Receptionist (Part-Time)
The Part-Time Receptionist plays a pivotal role in providing front-line administrative support to internal staff members and external clients. Respond to telephone, email, and in-person inquiries from clients, business partners, employees, and other parties in a professional and timely manner. Answe...
Part-Time Bilingual Receptionist
Robert Half is seeking an experienced Part-Time Receptionist to join a developing company. Applicants that consider themselves motivated self-starters, who can handle multiple projects at once are encouraged to apply for this Part-Time Reception position. A company in the Ottawa, Ontario area is see...
Front Desk Receptionist (Part-Time)
Communicate with all departments, in particular Housekeeping, Front Office and Engineering. At the hotel switchboard in our Service Centre, answer and transfer calls, take in-room dining orders, monitor service times, monitor the hotel emergency lines, defect reporting, and act as the overall commun...
Part-Time Vehicle Delivery Specialist
Part-Time Vehicle Delivery Specialist. A major part of this job is driving a kick-ass single-car hauler (flatbed truck) to get the customer's purchase delivered straight to their front door. Experience with automotive warranty products so that you can answer any questions that arise during the d...
Receptionist Administrator
We are currently hiring for a Receptionist Administrator for our client in Ottawa, Ontario. ...
Customer Service Representative Agent Work From Home - Part Time Focus Group Panelists
No Customer Service Representative Agent experience needed. Customer Service Representative Agent Work From Home - Part Time Remote Focus Group Panelists. Customer service representative agent experience is not necessary. If you are a customer service representative agent or someone just looking for...
Sales Associate / Keyholder - Full Time Carlingwood - Ottawa, ON
The primary responsibilities of a sales associate are driving sales and providing exemplary customer service. Other responsibilities include processing sales, restocking shelves, and other retail housekeeping duties, including opening and closing the store. Previous sales and retail experience prefe...
Associate Sales Director - Western Canada
As an Associate Sales Director – Western Canada you will be trusted to developing and managing the Alcon surgical ophthalmology franchise. This position involves leading, coaching, and directing all regional sales efforts. Achieve annual sales quota for the Region, meet all expense objectives, re-si...
Sales consultant (part-time – nights and weekends)
Privilege discounts with partners. ...
Receptionist
Ourclient in the printing industry is seeking a dedicated and skilledprofessional to handle a variety of administrative andcustomerfacing responsibilities.The ideal candidate will thrive ina dynamic environment demonstrating strong organizational abilitiesattention to detail and a commitment to deli...