executive assistant
- Work Term : Permanent
- Work Language : English
- Hours : 40 hours per week
- Education : Bachelor's degree
- Experience : 2 years to less than 3 years
Asset languages
Mandarin
Work setting
- Retail / wholesale establishment / distribution centre
- Office building
Tasks
- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Supervise staff
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Plan, organize, direct, control and evaluate daily operations
- Manage events
- Manage routine office functions including reception, telephone and booking appointments
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
Computer and technology knowledge
- MS PowerPoint
- MS Excel
- MS Office
- MS Outlook
- MS Word
Specialization / experience (business sales and services)
Distribution
Security and safety
Criminal record check
Transportation / travel information
Own vehicle
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability
- Accurate
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Initiative
- Organized
- Team player
- Hardworking
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
Financial benefits
Life insurance
Other benefits
Free parking available
Support for persons with disabilities
- Offers mentorship, coaching and / or networking opportunities for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for newcomers and refugees
Supports newcomers and / or refugees with foreign credential recognition
Support for Indigenous people
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
Supports for visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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