Executive Admin Assistant

Executive Admin Assistant

Our client in Scarborough is looking for hardworking, motivated talent to join their team. This is an onsite / Hybrid position.

What's in it for you?

• $25 an hour
• Monday to Friday 8 : 30am to 4 : 30pm
• 3 months and possibility to extend
• Paid training
• Full time hours
• Clean and safe work environment

What will you be doing?

• Maintain confidentiality.
• Maintain multiple calendars for Senior Executives, as well as meeting rooms.
• Corporate correspondence - preparation and editing of meeting presentations
• Schedule and organize meetings, book facilities, arrange required documents, refreshments, etc., as required
• Coordinate corporate travel arrangements and corporate special events
• Check and pick up mail daily and distribute accordingly
• Audits and expenses Canada wide through Concur.
• Timesheet management for executive team, executive payroll (biweekly)
• Oversee head office amenities daily (CANTEEN).
• Maintain inventory of office supplies, sourcing and placing orders as required.
• CBSA / CITT reporting as required
• Update and maintain Canada Sharepoint
• Weekly Workshare Utilization Reports
• Responsible for seasonal corporate donations.

What do you bring?

• Diploma in business administration or 5-7 years' experience supporting multiple senior level executives.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office applications.
• Experience with calendar management, filing, word processing of letters, memos, reports, spreadsheets and presentations of a technical and / or confidential nature.
• Exceptional Interpersonal skills.
• Excellent problem-solving skills.
• Seasoned communication, flexibility, attention to detail and organizational skills are essential.
• Ability to exercise independent judgment, discretion and diplomacy in managing the activities of executives are required.
• Ability to work independently and proactively under pressure and meet deadlines effectively.

Are you Interested?

Stop your job search and apply today! A recruiter will be in touch within 24 hours.

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ManpowerGroup recognizes the importance of providing an accessible and barrier-free environment. We are committed to creating a welcoming, fair and inclusive environment by offering equal opportunity to access our services.

At ManpowerGroup, we are committed to providing accommodations, and will work with you to meet your needs.