Executive Assistant

Financeit is a point-of-sale financing provider serving some of the largest home improvement and retail organizations in Canada.

Our platform helps businesses of any size close more sales by offering customers affordable monthly payment options for their next big home improvement, vehicle or retail purchase.

Financeit is small enough that you can make an impact within the company and large enough to make an impact in the market.

As focused as we are on creating unique, category-defining products, we are also building a distinct and inclusive culture.

We’re a diverse and dynamic team seeking the best and brightest talent to help us achieve our company goals, and to continue to build on our award winning culture.

About the role :

We are seeking an Executive Assistant to join our growing team! In this role, you will report directly to the CEO of Financeit and provide support to our C-Suite Executive team members.

You will be responsible for everything from calendar management, to travel bookings, to expense management, to organizing fun team dinners and events.

The ideal candidate has 4+ years of Executive Assistant experience in tech or a startup environment, extremely strong organization and communication skills, and is proactive with keen attention to detail.

If this is in line with your skillset and is something you’re passionate about, we want to hear from you!

Hybrid : 3 days in office

Location : 8 Spadina Avenue The Well

What you’ll do :

• Manage executive schedule and act as a liaison for the executive team (CEO, COO and CFO primarily, but can occasionally include other C-suite team members as needed).
• Plan, organize and implement events, such as meetings, business luncheons, or client dinners.
• Capture action items and follow up with key stakeholders post meeting to ensure timely completion.
• Capture meeting minutes, action items from meetings and follow up to ensure timely completion.
• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings.
• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed.
• Handle confidential information; organize and maintain files; Perform clerical duties, take memos, and organize, photocopy, fax, and collate documents as needed.
• Organize team events, and employee team building activities or special projects.

Requirements

What you’ll need to succeed :

• 4+ years of experience as an Executive Assistant.
• Previous experience in fast-paced, startup or technology companies considered an asset.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) and Google Suite including Calendar.
• Experience scheduling appointments, managing calendars, booking travel, and managing expenses.
• Demonstrated sense of urgency and ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Able to concentrate on multiple problems and tasks at once.
• Comfortable in a fast-paced environment with multiple tasks and projects.
• Self-directed and able to work independently.
• Energetic and eager to tackle new projects and ideas.

Benefits

Winner of Canada’s Most Admired Corporate Culture from 2018 to 2023, we offer more than just the basics. Take advantage of :

• An award-winning culture with a collaborative & inclusive team.
• Competitive pay and performance-based bonus.
• Committed to flexible work arrangements, offering hybrid workplace options.
• Comprehensive medical, dental and vision coverage + Lifestyle Account.
• RRSP Matching and Parental Leave Top Up Program.
• In office massage, meditation & workout sessions.
• Virtual events such as Lunch & Learns, company parties, fun team activities and charity initiatives.
• Career learning and development programs.

Next Steps :

If what you just read excites you, we’d like to hear from you! Please submit your application and we’ll contact you if you become selected for a phone interview.

Financeit is an equal opportunity employer. Accommodations are available on request for candidates taking part in all aspects of the selection process.