Executive Assistant

Do you want to be part of a growing organization? Are you someone who is incredibly organized and efficient? Tech-savvy with an entrepreneur mindset?

Do you have 3+ years experience in administrative support as an executive assistant or similar? Our client is an energetic investment firm looking for an in-office Executive Assistant.

We are looking for a go-getter who has strong skills in complex calendar management, travel arrangements, and communication.

They are looking for a poised and focused individual who is confident in taking action to solve problems and shows initiative.

Advantages

• Great location in downtown Toronto, in the heart of the Financial District.
• Opportunity to work with a fast-growing, investment fund company.
• Small team, with close knit office environment.
• High level of independence and autonomy.
• Salary range of $60-75K annually, as well as bonus and paid vacation / personal time.

Responsibilities

• Proactively manage calendar and inbox.
• Coordinate travel arrangements and submit various expenses.
• Draft, review and send communications on behalf of the managers and directors.
• Gather information and documentation, and prepare materials for meetings.
• Maintain various records and documents (KYC) and keep confidential records for clients.
• Communicate with senior-level executives and high-value clients on the manager's behalf.
• Office coordination as needed.

Qualifications

• 3+ years experience in an Executive Assistant role or similar.
• A detail-oriented self-starter who is able to act independently.
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• A team player capable of cultivating working relationships.
• High level of adaptability to various technology, video conferencing platforms and Google Suite.
• Experience with Concur expenses or similar applications.

Summary

If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online.

We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.