Administrative Assistant III

Job Description

Union : Non-Union

Site : Toronto Western Hospital

Department : Schroeder Arthritis Institute, Hand and Plastics

Work Model : On-Site

Reports to : Chief Surgeon and Clinical Manager

Grade : A0 : 07

Hours : 37.5 hours per week

Salary : $25.63 - $32.04 per hour

Shifts : Days

Status : Permanent Full Time

Closing Date : October 28, 2024

Position Summary

The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopedics, Osteoporosis and Rheumatology with a goal of making a global impact in discovery, learning and patient care.

The Orthopedic Program within the Schroeder Arthritis Institute is embarking on advancing integrated Arthritis care for the future to improve patient and essential care partner experience and outcomes throughout their care journey.

The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to our Chief Surgeon and Clinical Manager.

Duties

• Coordinating and maintaining written and / or electronic calendar / schedule for assigned personnel
• Utilizing advanced functions to provide word processing / typing services to facilitate the production of complex documents / materials
• Coordinating, organizing or planning meetings / events
• Providing direct and / or functional supervision for assigned personnel
• Monitoring and analyzing department budgets
• Ensuring efficient operation of the office
• Developing, organizing and maintaining electronic and paper information filing / retrieval methods, systems or formats

Qualifications

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical office or business administration program at the diploma level
• Four (4) years of related administrative support experience
• Previous on-the-job computer / word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
• Previous supervisory experience preferred
• Experience working in a healthcare environment is an asset.
• Excellent organizational and time management skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills
• Comprehensive knowledge of health care, organizational / office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset.

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https : / / hoopp.com / )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including : travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process.

Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.