Position Overview
- Organizes and prioritizes independently, the administrative activities for senior Directors / Managers and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Assists the Directors / Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
- Develops, maintains and updates a variety of databases including : data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
- Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems / discrepancies as required.
- May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.
Experience
- Five years directly related experience required.
- Previous healthcare experience preferred.
- Experience scheduling and coordinating meetings required.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Experience with email and computerized calendars.
Education (Degree / Diploma / Certificate)
- Complete high school education Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
Certification / Licensure / Registration
Not Applicable
Qualifications and Skills
- Typing speed 65 wpm.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
- Demonstrated ability to organize, assign and supervise the work of junior employees.
- Ability to compose correspondence on behalf of senior Directors / Managers.
Physical Requirements
- Required to work for long periods of time at a computer.
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 year to less than 2 years.Determine and establish office procedures and routines.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Order office supplies and maintain inventory.Computer and...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 7 months to less than 1 year.Arrange and co-ordinate seminars, conferences, etc.Establish and implement policies and procedures.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Order office...
administrative assistant
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Experience: 2 years to less than 3 years.Arrange and co-ordinate seminars, conferences, etc.Coordinate the activities of the HR department in order to ensure they meet the organization's goal...
office administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 to less than 7 months.Coordinate the flow of information within the team.Direct and control daily operations .Open and distribute mail and other materials.Establish and implement policies and procedures.Determine and establish o...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: Experience an asset.Arrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferences.Determine and establish office procedures and routines.Schedule and confirm appointments.Answe...
office administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 year to less than 2 years.Answer telephone and relay telephone calls and messages.Compile data, statistics and other information.Arrange travel, related itineraries and make reservations.Set up and maintain manual and computeriz...
administrative assistant
Secondary (high) school graduation certificate.Determine and establish office procedures and routines.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Compile data, statistics and other information.Order office supplies and maintain inventory.Greet people and...
administrative assistant
Secondary (high) school graduation certificate.Relocation costs covered by employer.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Order office supplies and maintain inventory.Greet people and direct them to contacts or service areas.Set up and maintain man...
Administrative Assistant
Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of business objectives.Coordinates marketing activities on behalf of the advisory team, including website, social ...
administrative assistant
Education: Secondary (high) school graduation certificate.Relocation costs covered by employer.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Order office supplies and maintain inventory.Set up and maintain manual and computerized information filing systems...