Executive Assistant

Our partner, a leading Canadian Capital Markets and Investment Banking firm, is looking for a bilingual Executive Assistant to join their head office in Downtown Montreal.

We are currently looking to support them in recruiting a proactive and detail-oriented Executive Assistant to join their team and support their operations in the areas of investment and banking.

The Executive Assistant will play a key role in supporting the Managing Director and other advisors, ensuring the prioritization of workload and that the group’s objectives and deadlines are met.

Advantages

• Full time permanent position
• 16 days vacation, 10 sick days and 5 personal days
• Comprehensive health insurance from day 1 (paid by company)
• Competitive salary
• Great working environment and team-work

Responsibilities

• Prioritizing workload to ensure the group’s objectives and deadlines are met.
• Monitor adherence to policies and escalating as required.
• Email management
• Provide courteous and efficient assistance to both internal and external clients.
• Gathering and compiling of data from various sources for weekly meetings
• Organizing and managing logistics for client events
• Drafting and / or reviewing communications for distribution to executive level management.
• Calendar management
• Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required.
• Arrange and coordinate travel including international travel
• Expense management
• Assists with maintenance of client-related data
• Organizes, copies and maintains administrative files, correspondence and other records / materials as required.
• Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing
• Assist with onboarding and offboarding of new / terminated employees, coordinating with HR, Technology and Facilities

Qualifications

• Minimum 7 years in a related administrative role, preferably in Financial Services Industry
• Experience supporting executive level management
• Fully bin French and English
• Strong technical skills and knowledge of MS Office 2010 (e.g. Word, Excel and PowerPoint)
• Excellent coordination, organizational, time-management and work prioritization skills
• Attention to detail, resourceful, and diligence in follow-up
• Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization
• Ability to handle sensitive materials under the pressure of last minute deadlines
• Desire to be proactive and create a positive experience for others

Summary

Interested in this position? Apply online or send us an email at [email protected].

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.