Quality Administrative Assistant - Hybrid

Job Description

We have an opening for an Administrative Assistant to join our Quality and Operational Excellence (Q&EO) team. This position will be filled by a dynamic individual capable of effectively managing a variety of tasks for several team members.

Under the supervision of the Manager, Quality, and in close collaboration with other Q&EO members, other teams reporting to the IT Vice Presidency and employees from other CIMA+ sectors, the successful candidate will be responsible for contributing to various tasks related to the Quality Management System (QMS) to ensure the continuity of day-to-day operations.

Primary Responsibilities

• Monitor shared inboxes, managed by Q&EO, and track emails sent by employees across Canada
• Act as the main point of contact for CIMA+'s online standards library : receive staff requests, obtain quotes, obtain manager approval, execute purchase transactions, maintain company's current purchase and credit card records, and provide user support as needed
• Manage purchasing for the Q&EO department, as required, including creation of purchase orders, approval and monthly reconciliation of credit cards
• Format, edit and translate (into French and English) a variety of documents, including, but not limited to, processes, guidelines, presentations, publications, organization charts, training materials, etc.
• Add, update and manage documents on CIMA+ platforms (SharePoint, Intelex, etc.) and publish monthly quality objective results (KPIs) on the CIMA+ intranet and communicate them to management, as required
• Manage employee files for Q&EO induction training : send out invitations, check attendance and follow up on escalation process, if applicable, handle travel logistics for Q&EO team members, if applicable
• Contribute to various data analyses and communication requests in support of the Q&EO team, manage the calendar and write up the minutes of various team meetings, as required

Qualifications

• One (1) to three (3) years' relevant experience as an administrative assistant or in a similar role
• ACS or professional diploma in office administration, secretarial work or equivalent
• Bilingualism : strong command of French and English (written and spoken) - The person will be communicating with CIMA+ employees across Canada
• Advanced knowledge of the MS Office 365 suite, including Microsoft Teams
• Attention to detail to deliver quality work with strong interpersonal skills
• Ability to take initiative and work both independently and as part of a team
• Knowledge and familiarity with quality and continuous improvement concepts (asset)

For further information, please contact Ibrahima Amadou LY

LI-Hybrid

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities.

We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

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