administrative assistant - office

• Work Term : Permanent
• Work Language : Bilingual
• Hours : 35 hours per week
• Education : College / CEGEP
• Experience : 5 years or more
• or equivalent experience

Work setting

• Relocation costs not covered by employer
• Willing to relocate

Tasks

• Coordinate the flow of information within the team
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Greet people and direct them to contacts or service areas
• Perform data entry
• Provide customer service
• Greet customers

Supervision

1 to 2 people

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office
• Electronic mail

Technical terminology

Business

Area of work experience

Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Reports and records

Transportation / travel information

• Own transportation
• Own vehicle
• Valid driver's licence
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Accountability
• Dependability
• Quick learner

Screening questions

• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?

Other benefits

• Free parking available
• On-site amenities
• Parking available

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Supports newcomers and / or refugees with foreign credential recognition

Support for youths

Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers

Offers phased retirement options that allow mature workers to gradually reduce their workload (for example : flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
Il y a 12 heures