Health and Safety Specialist 00% - 12 months (Temp)

Interested staff members are required to complete the following on-line application to the attention of : The Recruitment Team.

This position is effective January 6, 2025 and ending on or about August 20, 2026 and is due to a leave.

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions.

The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note, this does not apply for school based positions.

We have a lot to offer our employees and here is why you should consider working at YRDSB

1) A great place to live and work

2) Our commitment to Equity, Accommodation, and Accessibility

3) Excellent salary and benefits

In compliance with Board policies and procedures, responsible for providing administrative support to the Health and Safety teamwith emphasis on coordinating Compliance and First Aid training, site inspections, larviciding, SDS database, water testing, risk assessments, database support and data analysis according to Occupational Health and Safety Act (OHSA) and WSIB requirements where applicable.

MAJOR RESPONSIBILITIES :

To assist in the preparation, review, distribution, and communication of Compliance training material, including coordinating training facilities, scheduling training, set up of courses on a Learning Management System (e.

g., Connect2Learn), providing technical support to users and maintaining training records.

To coordinate and schedule all health and safety training sessions (e.g., first aid training), including facility booking, registration, determining candidates for new or refresher training and training completion tracking.

This includes reviewing invoices and projecting annual spend for first aid training sessions.

To monitor and maintain Accident / Incident e-Forms, respond to inquiries, gather and analyze data to identify trends to determine ways to reduce incidents and provide high-level data summary for monthly MJOHSC meetings.

To prepare an annual monthly inspection schedule for all YRDSB sites, provide set up and technical support for e-Base users, respond to site inspection related inquiries, prepare resources, and investigate and liaise with system partners about outstanding items.

To monitor and maintain SDS database, obtain and prepare Safety Data Sheets and user resources, including the preparation of update binders.

Review content and identify sections of information to add to database to produce correct workplace labels.

To obtain and prepare reports and test results (e.g., Well Water, Asbestos Surveys) for distribution to the schools / sites and employees.

To review testing and inspection reports to identify follow-up action required, including notifying, and distributing information to the appropriate Department or Supervisor, tracking remedial action items, and maintaining database records.

To assist in the preparation of permit requests to municipalities, acquisition of drawings for new schools, modifications / submission for online posting communications to parents and staff, and review and submission of final annual larvicide reports.

To facilitate and monitor annual Risk Assessment Libraries and provide schools with resources for completion. Review submitted Risk Assessment and communicate corrective action, as necessary.

To support the development, upgrade and maintenance of health and safety databases and form libraries (e.g., e-BASE for workplace inspections, SDS, accident and incident reporting, risk assessment, etc.

and preparation / analysis of reports. This includes providing user support, liaising with external vendors for troubleshooting and exploring ways for continuous improvement.

To attend meetings and perform various administrative actions arising from the Health and Safety department and committee deliberations, including agendas and minutes, as requested.

To respond to correspondence and telephone inquiries regarding Health and Safety issues independently or with general direction, as appropriate.

To respond to queries as it relates to the Joint Health & Safety Committee, Health & Safety practices and inspections, and timeline and requirements for A / I reporting.

To work with Information Technology to update e-Forms and test workflow updates.

To provide backup for the Health and Safety Representative.

To perform other duties as assigned.

LINE OF RESPONSIBILITY :

Responsible to the Health and Safety Manager

EDUCATION, EXPERIENCE AND QUALIFICATIONS :

A three-year college diploma in human resources management and / or with specialized training and education in health and safety or a related discipline is required.

Minimum one years’ experience handling health and safety matters in a unionized environment or related experience required.

Standard First Aid Training is preferred.

Certified Registered Safety Technician or Certified Registered Safety Professional is an asset.

Certification in JHSC is an asset.

Effective verbal and written communication, interpersonal, analytical and computer skills are required.

Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities.

We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments.

We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the Director’s Action Plan.

Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We actively encourage applications from members of groups with historical and / or current barriers to sovereignty, equity, including, but not limited to :

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);

South Asian, East Asian, Southeast Asian, Middle East / West Asian, Latino / Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).

• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and / or spiritual beliefs, or place of origin;
• persons with visible and / or invisible (physical and / or mental) disabilities;

persons who identify as women; and

persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex.

We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process.

When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc.

If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team.

Please make this request to [email protected] or a member of the Recruitment Team. If this position is a school based LTO / Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team.

Important Note for YRDSB Employees : If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager to ensure that your accommodation needs can be met in the new role that you are pursuing.

If invited to participate in the hiring process, and you are unable to perform the essential / bona fide requirements (e.

g. physical, cognitive requirements), please notify the Recruitment Team by emailing [email protected] to review next steps (in the email please reference the job title you are applying to).

Important Information for CUPE 1734 Members :

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position.

Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services.

This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

On-line applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services.

All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application.

Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.