Bilingual Corporate Services Coordinator

Job Description

As a Bilingual Corporate Services Coordinator, you will be responsible for providing support to candidates, clients, and the various Altis teams within, contributing to a seamless in-office or phone experience for our clients and candidates while providing exceptional service along the way.

The expanded responsibilities in this position reflect a diverse and dynamic role that involves both front-facing tasks and behind-the-scenes administrative support.

It showcases the potential to handle a variety of tasks, ensuring the smooth operation of the office and effective communication with internal and external stakeholders.

This is a hybrid role that requires working onsite a minimum of 4 days / week from our Toronto office, with potential to increase to working onsite 5 days / week in future if deemed necessary. Roles and Responsibilities

• Greeting and assisting visitors, creating a positive and professional first impression of Altis Managing the main office areas, ensuring it is tidy and well-organized
• Supporting the coordination and scheduling of meeting rooms / venues for internal and external meetings and company events
• Handling incoming and outgoing mail and packages
• Ensuring office supplies are stocked and placing orders as needed
• Collaborating with facilities management to address any office maintenance or repair needs
• Serving as the primary point of contact for incoming calls, directing calls to the appropriate individuals or departments, as needed
• Providing information to callers or routing them to the appropriate resources
• Taking messages and ensuring timely communication to the intended recipients Special Projects and System Data Audits
• Undertaking special projects as assigned, which may involve research, data analysis, or process improvement initiatives
• Conducting regular audits of data systems to ensure accuracy and compliance with established standards
• Generating reports summarizing audit findings
• Candidate Follow-ups for Documentation
• Communicating with job candidates to collect and ensure the completion of required documentation
• Facilitating the onboarding process by following up on outstanding paperwork and guiding candidates through necessary procedures
• Maintaining organized records of candidate documentation for reference and compliance purposes
• Account Manager Follow-ups for Information
• Supporting account managers by following up on requests for information or documentation
• Liaising between Account Managers and other internal teams to gather necessary data and ensure timely responses
• Maintaining clear and open lines of communication to facilitate efficient information flow Administrative Support to Security Team and Inbox
• Assisting the security team with administrative tasks, such as scheduling and documentation
• Managing and organizing the security team's inbox, ensuring timely responses to inquiries
• Coordinating with relevant departments to address security-related matters promptly
• Supporting Health and Safety team with their inbox, inquiries, projects or administrative tasks

Qualifications and Skills

• Minimum 2 years of experience working in an administrative capacity
• Bilingual in French and English
• Strong organizational skills and attention to detail.
• You take pride in keeping a space clean and organized.
• No two days are the same, and whatever the job, you are willing to step up to the challenge and help problem solve!
• You have well-developed verbal and written communication skills to effectively communicate across all levels within and outside the organization.
• Highly organized with strong attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
• Tech savvy and familiar with Teams and MS Office
• Must be able to work in a constantly changing environment.
• Must love to be part of a team!
Il y a plus de 30 jours