Responsibilities :
- Extensively managing calendars, triaging requests, ensuring the lawyers are briefed before meetings and that their day is on track and running according to schedule
- Reviewing and prioritizing correspondence and emails, including drafting responses where suitable and / or redirecting to the appropriate individual for response
- Scheduling and making work-related travel arrangements and ensuring travel tickets, itineraries and all required meeting documents are prepared in advance
- Coordinating meetings and events, including developing and distributing agendas, reserving meeting rooms, and preparing, compiling and distributing supporting documents
- Drafting and preparing speaking engagements
- Maintaining paper and e-filing systems
- Managing a large volume of business expenses and performing expense reconciliation
- Opening and closing files
Docketing and billing
- Working with various departments (i.e., finance and marketing), as needed
- Liaising with clients regarding invoices, collections and preparation of WIP / AR reports
Required Skills and Knowledge :
- Experience with multifaceted calendar management, booking meetings and events, and scheduling travel
- Strong ability to work well under pressure and on time sensitive deadlines in a high-performing environment
- Extremely motivated, adaptable, eager to learn and professional
- Exceptional working knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and aptitude in learning new technologies are required
- Exceptional (written and verbal) communication and interpersonal skills
- Excellent organizational and time management skills
- Strong attention to detail with the ability to prioritize and multi-task
- Strong searching abilities (i.e., emails, archives and document management)
- Ability to work independently and take initiative
- Willing to work flexible hours, as required
Education and Experience :
- College diploma, undergraduate degree, Legal Assistant / Executive Assistant diploma or equivalent is required
- Five or more years of experience providing support to executive / C-suite professionals from a fast-paced, professional services environment is required
- Corporate, Securities, Competition or Financial Services experience is an asset
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