Billing Coordinator

At Rethink, our promise to you is that you will do the best work of your career. We know that to do your best work, we have to create and promote an environment where people are happy, inspired, appreciated, empowered, and having fun.

Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. So, if you are ready to do the best work of your career while having fun, then read on.

The Billing Coordinator is responsible for handling all aspects of the agency’s client billing cycle by ensuring that billing is completed effectively, efficiently, and accurately.

What you’ll be doing

• Meeting monthly forecasted targets on billing.
• Produce weekly / monthly reports on Work in Progress (WIP) to review with the respective account teams.
• Reviewing signed contracts by drafting and processing invoices based on agency guidelines.
• Working closely with producers to manage the billing process ensuring accurate reconciliation on projects.
• Address queries on billing instructions that don’t reflect the signed estimate, problem solving and working alongside with producers and account team on solutions.
• Creating JEs to recognize revenue to the appropriate accounts based on completion of job.
• Prepare accurate invoicing in a timely manner; distinguishing between projects that require immediate billing for prebills, project fees and final billing.
• Identify and apply appropriate taxes on invoices.
• Review drafts for errors prior to obtaining approvals from producers and account managers before submitting to clients.
• Uploading documents and process invoices using an external client e-invoicing portal.

What you’ll bring

• Strong analytical and Excel skills.
• Experience and / or exposure to various communication platforms such as Slack, Zoom, Google Docs, etc.
• Attention to detail.
• Solution oriented team player.
• Excellent interpersonal skills with strong oral and written communication abilities.
• Ability to handle and manage duties in a fast-paced environment while producing high quality results.
• A minimum of 2 years of experience in a billing role of a high-volume environment.
• Experience with Sage Intacct is preferred but not required.

What’s in it for you

• Hybrid work environment
• Competitive compensation and benefits, including added mental health benefits
• Excellent Vacation package
• Variety of employee perks
• Great work culture with a people-first mission
• Mentorship program
• Access to Rethink’s national DE&I committee and working groups

Want to join the most relentlessly creative independent agency in Canada? Please send us your resume here.

We truly appreciate everyone’s interest but only those selected for an interview will be contacted. We offer a competitive compensation package with benefits and additional employee perks!

Rethink is committed to creating and maintaining an inclusive, equitable and accessible workplace. We welcome and encourage applications from all intersections.

Accommodations are available, upon request, to all selected candidates during any stage of the recruitment process.