Communications and Office Administrator

Description

Fundy St. Lawrence Dawning Waters and Bermuda-Nova Scotia Regional Councils is seeking an individual to fill the role of Communications and Office Administrator on a permanent full-time basis, 35 hours per week.

Fundy St. Lawrence Dawning Waters Regional Council, Regional Council 15 and First Dawn Eastern Edge represent diverse contexts of urban centres and rural communities.

The three Regions are comprised of the following areas, Fundy St. Lawrence Dawning Waters (Gaspé Quebec, NB, PEI), Regional Council 15 (NS and Bermuda) and First Dawn Eastern Edge (NL).

The Regions are committed to supporting the United Church’s work of reconciliation and its desire to be intercultural.

The Communications and Administrative Support Position overseas the daily communication in the Regional Councils, and supports the office administration work of the Region.

They provide administrative support for the Regional Minister for Fundy St. Lawrence Dawning Waters and Bermuda-Nova Scotia Regional Councils, and shared administrative support for Minister for Justice, Mission, and Outreach and the Minster for Youth and Young Adults.

The main areas of focus are :

• Communication : Liaise with the website host for all website issues / concerns; Create and manage forms, pages and posts for the website;
• Upload content for committees / divisions to the website; Maintain and update the Regional Directory; Organize weekly announcements;

Circulate monthly newsletters and oversee communication through MailChimp.

• Administrative Support : Coordinator for bookings for office board room and other meeting logistics; Assist with financial matters such as paying bills and updating incorporated ministries contact files.
• Administrative Staff to Regional Ministers : Provide administrative support to Regional Ministers; Assist with meeting preparation and other events;

update pastoral relations changes and keep record of clergy coming into the Region

• Administrative Staff to Minister for Youth & Young Adults and Minister for Justice, Mission and Outreach : Provide administrative support to Minister for Youth and Young Adults and the Minister for Justice and Mission including the flow of communication, when needed including meeting logistics and other events
• Administrative Staff to Regional Council Meetings : Provide support for meetings which includes compilation of materials, biographies, in memorials, reports, preparing name tags, etc.

post items pertaining to the Regional meeting on the website and communication to members of the Regional Council.

Qualifications

• Post-secondary education, in Business Administration or equivalent.
• 2-3 years of experience in an administrative role; experience in a not-for-profit setting is desirable.
• Computer skills in the use of various software applications - Office 365, Dynamics, Adobe, SharePoint, One Drive, Teams, Zoom, and other social media and online platforms;
• Knowledge of websites design;
• Knowledge of Facebook;
• Organization, time management, planning and problem-solving skills, together with the flexibility to switch easily from one task to another to effectively juggle multiple tasks at the same time as situations or priorities change;
• Excellent interpersonal, verbal and written communication skills;
• Ability to work independently as well as in a team environment with a commitment to team approach and collaboration with colleagues;
• Ability to work with the public, to show diplomacy, confidentiality and trust; and
• An understanding of The United Church of Canada priorities, programs and structure are assets.
• Alignment with the vision and values of The United Church of Canada; and
• Flexibility to effectively and positively deal with changing situations or priorities.

Working Conditions

• Works from the Regional Council Office located at Sackville, NB; with flexibility for some work from home when needed;
• Sitting and viewing a computer screen for long periods, keyboarding / using voice recognition software, intermittent physical activity including sitting, standing and being on the phone for long periods of time; and
• Occasional attendance at evening and weekend meetings will be required.

The United Church of Canada is an equal-opportunity employer and is committed to providing reasonable accommodations to qualified applicants, including those with disabilities.

If you are contacted regarding a job opportunity, please advise us of your accommodation needs at that time.

Compensation

The target hiring range for this position is $41,548 to $47,353 with the ability to progress to a maximum of $44,397. This is based on category 2 on our salary range.

Placement on the salary range will be based on factors such as market condition, internal equity, candidate experience skills and qualifications relevant to the role.

Pension and group benefit plans coverage and annual vacation round out this compensation package.