Our client is a Toronto-based firm that enters into strategic relationships with established financial institutions and alternative finance companies to build and scale investment portfolios.
Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will provide crucial support to various stakeholders, ensuring smooth daily operations.
This role is essential for maintaining office efficiency and contributing to a positive work environment.Qualifications : Experience providing support to multiple professionals and managing competing priorities.
University Degree in Business or other relevant discipline Experience with complex calendar management, booking high profile meetings / events, scheduling travel, and expense management.
Ability to handle confidential information with discretion.Exceptional (written and verbal) communication skills, interpersonal skills and attention to accuracy and detail.
High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.High degree of professionalism, including excellent phone etiquette and customer service skills.
Key ResponsibilitiesCoordinate day-to-day office activities, including scheduling meetings, managing calendars, and organizing company events.
Handle highly sensitive and confidential matters relating to the daily activity of the organization.Act as the point of contact for external communication, including answering phone calls and managing emails.
Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.Assist in preparing reports, memos, and presentations as needed.
Coordinate internal and external meetings, including corporate events, ensuring all venue bookings and logistics are handled efficiently.
Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel.
Reconcile credit card statements and expense reports.Input and update company data with accuracy.
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