Admin Assistant - Occupational Health, FT (J0524-0099)

Job Description

Admin Assistant - Occupational Health, FT (J0524-0099)

Company Bio

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care.

At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation.

North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community.

As part of our dynamic team, you too can stand out and be amazing! At North York General, our team is making a world of difference.

Position Summary

Admin Assistant, Occupational Health

Performs as an administrative assistant, manages secretarial and office duties within a developing Occupational Health, Safety and Wellness Department.

This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

• Functions as an integral part of the Occupational Health, Safety and Wellness Team within North York General Hospital.
• Establishes and manages the office in conjunction with the department leadership .
• Performs reception / public relations’ functions in response to calls to / from Hospital personnel and volunteers across all sites.
• Maintains current databases, policies and procedures, activity logs and correlation of daily reporting
• Assists with other functions as indicated by program needs, e.g. minutes taking
• Provides clerical assistance to organize and manage Physicians appointments / requirements as they arise
• Complies and disseminates material / documents related to Occupational Health, Safety and Wellness Department.
• Ensures confidentiality of telephone communications and office files
• Organizes conferences and meetings (accommodation, catering, advertisement, registration, travel arrangements, and associated financing).
• Works collaboratively with partner departments or professional groups in educational events when appropriate and as requested by the department leadership
• Ensures payroll, invoices, expenses pertaining to Occupational Health, Safety & Wellness are organized and brought forward for payment

Qualifications

• College Diploma or equivalent required
• Minimum 3 years relevant administrative assistant experience preferred
• Accurate and efficient keyboarding skills.
• Knowledge of computer software e.g. Word, Excel, Power Point, Access, Parklane, Sharepoint, E-Learning Software
• Working knowledge of Individual and Team environments.
• Good knowledge of medical terminology
• Understanding of general Occupational Health and Safety policies / legislation and how they relate to employees, including disability management processes.
• Ability to perform word processing, spread sheet creation, database creation and maintenance, web / internet search
• Ability to understand and apply Hospital policy, Privacy Legislation and other guidelines and legislation as required
• Excellent oral and written communication skills
• Strong team player
• Excellent organizational, priority setting and time management skills
• Proven ability to resolve conflict and problem solve
• Ability to maintain pleasant and professional manner while dealing with multiple and competing work priorities
• Excellent organizational, prioritization and problem solving skills
• Ability to adapt and be flexible in response to program development needs
• Excellent interpersonal skills

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals.

This is a Full Time Regular position, 8-hour shifts, days shifts in Occupational Health. We offer a highly competitive total compensation package that includes benefits, pension, and vacation.

If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca

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FOR EXTERNAL APPLICANTS ONLY : As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.