Develop, implement, and maintain office policies by establishing standard operating procedures, measuring results against standards, and making adjustments when needed
Ensure that the health & safety policies and practices are implemented and are up to date (e.g. first aid, building security system, COVID-19 provincial requirements)
Manage space planning, including all office seating assignments and any related software procurement and management
Oversee vendor management and monitor the quality of external service providers (cleaning, caterers, couriers, office suppliers), and resolve issues as required
Serve as co-chair of the Joint Occupational Health & Safety Committee (JOHS)
Manage, train, coach, and mentor the Corporate Administration team
Complete annual performance reviews for all direct reports
Oversee facilities including RFP’s and negotiating vendor bids, contracts, and pricing
Plan, monitor and complete project initiatives, on time and on budget, preparing written progress reports and associated correspondence as required
Actively participate in the Social Committee and support organization-wide activities by helping coordinate events
Liaise with internal stakeholders to ensure service level expectations and stakeholder needs are met
Maintain and update the annual operating and capital budget, anticipating expenditures and identifying variances, while addressing issues with the Director, Finance and Corporate Administration
Plan and coordinate staff moves and meeting room set-ups; Procure office furniture, stationery, and kitchen supplies
Hands-on assistance with Reception and meeting room setups as required
What you must have :
Post-secondary qualification, or equivalent experience
Three (3) plus years experience working in an Office Manager, Office Supervisor, or similar role
Customer-centric approach with a strong track record of identifying and implementing administrative process improvements
Highly collaborative and team focused, with the ability to step in and provide back-up support for meeting room setup and reception, as required
Prior experience managing vendor relationships
Strong ability to coach and motivate others to achieve high performance
Intermediate proficiency with MS Office, including Word, PowerPoint, Excel and SharePoint
Ability to work collaboratively as a key member of a team and independently with minimum supervision
Meticulous attention to detail, refined organizational and time management skills
Proven ability to prioritize competing requirements and deadlines under pressure.
Salary / Rate Range : $68,000 $80,000 based on candidates’ qualification, experience, and internal parity
office manager
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...
office manager
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. ...
office manager
Delegate work to office support staff. Oversee and co-ordinate office administrative procedures. ...
office manager
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...
office manager
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...
office manager
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...
office manager
Delegate work to office support staff. ...
office manager
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...
office manager
Delegate work to office support staff. Oversee and co-ordinate office administrative procedures. ...
office manager
Delegate work to office support staff. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Oversee and co-ordinate office administrative procedures. ...