Executive Assistant

Seeing beyond numbers™

At Laurentian Bank, we believe we can change banking for the better. Founded in Montreal in 1846, Laurentian Bank helps families, businesses and communities thrive.

Today, we have over 2,800 employees working together as One Team, to provide a broad range of financial services and advice-based solutions for customers across Canada and the United States.

We drive results by placing our customers first, making the better choice, acting courageously, and believing everyone belongs.

This role sits within Laurentian Bank.

We are seeking an Executive Assistant to support the Executive Vice President.

You will provide administrative support and drive efficiency and effectiveness by providing a wide variety of support to the Executive Vice President and the Team.

You must have a strong and winning mindset and enjoy working within an environment that is mission and results driven. You must have experience managing an extensive range of executive and administrative tasks of a sensitive and confidential nature and be capable of working independently.

You will be highly organized, resourceful, proactive, and actively contribute to the day to day functioning of the team.

Location : Montreal, 1360 René-Lévesque Blvd. West

Responsibilities

• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports;
• composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas;

and compiling documents for meetings.

Plans, coordinates and ensures the Executive Vice President's schedule is followed and respected. Works closely with the Executive Vice President to keep him well informed of upcoming commitments and responsibilities, following up as appropriate.

Provides a bridge for smooth communication between the Executive Vice President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Participate in tracking certain special projects.

Create and manage files and records that contain confidential information.

Adequately respond to information requests in an autonomous manner.

Take initiative, manage administrative records according to priorities.

Act as a reference for IT and facilities requests and team member support.

Prepare payment requisitions, manage expense accounts and ensure administrative monitoring of the budget.

Perform all tasks of a similar or general nature requested by leadership or required for the job.

Assists with the onboarding of new employees to the team.

Qualifications

• Prior experience supporting C-Level Executives preferred
• Financial Services industry experience is an asset
• Bilingual* (English / French) is required
• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point)
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including fellow employees, board members and external partners.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity, highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast- paced environment
• Flexible schedule and willing to be in office 3-4 days per week
• Professional working proficiency in French and English languages required as position involves frequent written and oral communication on complex matters with internal and external parties in both languages.

What Laurentian Bank has to offer you

The total compensation offered by Laurentian Bank encompasses a comprehensive range of benefits, highlighting our commitment to the well-being and success of our employees.

Here are some of the key points of our offering :

• The actual annual base salary offered will take into account internal equity, skills, and experience among other factors.
• Total compensation : Earn a comprehensive compensation package that includes annual reviews and performance-based bonuses.
• Work model : We prioritize a hybrid work model based on business needs.
• Stock purchase plan : Become not just an employee, but a Laurentian Bank shareholder. Employer matching takes your investment even further.
• Time off : In addition to paid vacation, we provide floating days and leave options to accommodate the diverse needs of our employees.

Plus, as an extra perk, you also get a paid day off to celebrate your birthday.

• Health and wellness : Take care of your health and well-being with access to healthcare professionals, our Employee and Family Assistance Program (EFAP), and a Stress Management and Well-Being Program.
• Group insurance and pension : We offer a competitive insurance program based on your family’s needs and a defined contribution pension plan to help prepare for your future.
• Financial benefits : As a Laurentian Bank employee, you’re also the best ambassador for our products and services. Take advantage of employee-only offers on a wide range of products.

Enjoy exclusive deals and preferred rates on products and services including insurance, hotels, train tickets, spas and many more.

We are committed to creating a fulfilling professional environment where your skills are valued, and your well-being is a priority.

Join us for a rewarding career at Laurentian Bank.

Inclusion and Accessibility

At Laurentian Bank, we believe everyone belongs. We are committed to fostering an inclusive work environment that reflects the diversity of our customers and our communities and where everyone feels like they belong and can thrive.

To this end, we encourage applications from individuals from equity-deserving groups, including Indigenous persons, racialized and persons with disabilities, marginalized genders and the 2SLGBTQIA+ community.

We strive to offer a flexible and accessible work experience that is inclusive of everyone. If at any time you need an accommodation, please let us know.

PIPEDA

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