Executive Assistant, Tax

Overview

At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause : turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Executive Assistant who can provide support on a range of activities to ensure a high-quality product.

What you will do

• Professionally interacts with clients as directed. Action client communications and responds in a timely fashion. Independently action routine enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice, structure and work processes
• Monitors Partner's email inbox. Flags and prioritizes emails based on urgency and subject matter at the discretion of the Partner
• Proactively manage the Partner's calendar, including coordinating schedules for company-related business as well as external boards and other associations, while anticipating and resolving scheduling needs and roadblocks before they arise.
• Onboard new Clients and update existing Client entities in internal database
• Take responsibility for Partners' contact management
• Work internal marketing team for specific client proposals, RFP, email distribution, client event communications to support the proposal process
• Coordinate and manage the Risk Management workflows / approvals required during the client / engagement acceptance process on behalf of the Engagement Team
• Creates, proofreads and distributes various communications on behalf of the Partners
• Handles routine communications on behalf of Partners and reports on actions taken
• Coordinate scheduling for internal and external client meetings, leadership meetings, and events via Teams and / or in person including logistics, securing meeting space, catering, invitations and RSVPs.

Compile, transcribe, and distribute minutes of meetings when required and follows up on action items following the meeting

Handles domestic and internal travel arrangements and reservations as required, including business visas and other explanation, clarification, and diplomacy.

Book hotel accommodations, car rentals / services, restaurant reservations as may be required

• Completes, reconciles, and ensures timely submission of time and expense reports for the Partner
• Assists with onboarding and offboarding activities for new full time and contract staff. Work closely with Human Resources and ITSC to arrange hardware / software resources required prior to the individuals start date
• Manage space and office / workstation assignments for the group
• Initiate and code invoices for external vendors (Coupa)
• Develop and maintain a strong relationship with the Partners in order to anticipate needs and provide timely, proactive support and regular updates
• Responsible for oversight, supervision and support of the administrative team, including performance management, training and processes implementation

What you bring to the role

• College diploma or an equivalent combination of education / experience in administrative assistant skill set Minimum 5 years administration experience
• Good judgment and analytical skills
• Excellent written and communication skills
• Superior organization skills
• Strong interpersonal and relationship management skills. The ability to work as part of the wider team, as well as individually
• Ability to exercise judgement, diplomacy and tact, and display business and political acumen in dealing with varied day-to-day challenges
• Client-first mentality. Ability to provide a high-quality client experience with timely and professional responses
• Effective multi-tasking in a high-pressure environment, with the foresight to plan ahead, anticipate changes, evaluate, interpret, use sound judgment and respond in a proactive manner
• Ability to work under a high degree of independence with minimal supervision
• Excellent attention to detail - has thorough approach to ensure that all details are managed and documented
• Strong critical thinking, judgement and analytical ability
• Ability to anticipate and proactively handle situations
• Advanced skills with MS Office Products, in particular, Microsoft Word, Outlook, Excel, and PowerPoint
• Ability to withhold sensitive and confidential information
• Ability to adapt and respond to a changing environment using creativity and innovation
• Ability to quickly prioritize and resolve critical issues as they arise with urgency
• Team player with a solution / service oriented and "can-do" attitude
• Leadership and team management skills
• Ability to instill positivity within a team and keep them motivated

Providing you with the support you need to be at your best

For more information about KPMG in Canada's Benefits and well-being, click here.

Our Values, The KPMG Way

Integrity , we do what is right Excellence , we never stop learning and improving Courage , we think and act boldly Together , we respect each other and draw strength from our differences For Better , we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential.

A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

For more information about Inclusion, Diversity & Equity in Recruitment, please click here.

Adjustments and accommodations throughout the recruitment process

At KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us.

We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best.

Adjustments (an informal request), extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), accessible communication supports or technology aids are tailored to individual needs and role requirements.

To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG's Employee Relations Service team for support by emailing or by calling 1-888-466-4778, Option 3.

For information about accessible employment at KPMG, please visit our accessibility page.