Graduate Program Assistant (One Year Term)

Graduate Program Assistant (One Year Term)

Date Posted : 11 / 19 / 2024

Req ID : 40743

Faculty / Division : Faculty of Applied Science & Engineering

Department : Dept of Electrical & Computer Engineering

Campus : St. George (Downtown Toronto)

Position Number : 00005669

About us :

The Edward S. Rogers Sr. Department of Electrical & Computer Engineering (ECE) is Canada’s top-ranked ECE department, and one of the largest.

We are home to 100 active and emeritus professors, more than 1,400 undergraduate and 800 graduate students. Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers across the country.

ECE is a hotbed of research commercialization, by far the most productive department for new inventions at the University of Toronto.

In our department, you will work at the heart of the most rapidly developing technology humankind has ever seen.

Your opportunity :

The incumbent is responsible for various aspects of program administration, with an emphasis on the research-stream MASc & PhD programs.

Areas of focus include program completion, registration & student records, course enrolment, status letters, scheduling qualifying exams, processing thesis proposals / candidacy recommendations, supporting annual supervisory committee meetings, and timely completion of degree milestones.

As the primary point of contact for many of these elements of program administration, the incumbent plays an important role in ensuring that stakeholders, including students, staff, and faculty, have a positive experience when interacting with the office.

The incumbent is also a key a member of the Graduate Office team and may, from time to time, also support other aspects of program administration including scholarship & awards administration, admissions, courses administration, etc.

Your responsibilities will include :

• Providing detailed information to students on program and / or course requirements
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Scheduling committee meetings
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Monitoring student degree progress
• Informing students of their academic standing
• Checking that program requirements are complete
• Creating and updating student records

Essential Qualifications :

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years of relevant experience in an academic environment.
• Experience working with a diverse student population in a culturally diverse and demanding environment.
• Demonstrated ability to explain processes and policies to a wide range of stakeholders.
• Excellent computer skills, including experience with MS Office Suites (Word, Excel, PowerPoint) & SharePoint.
• Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment.
• Experience using Student Information Systems including or comparable to ROSI / ACORN.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to maintain productive working relationships with both internal and external stakeholders.
• Ability to address sensitive and / or confidential matters with tact and discretion; adhering to established policies and procedures.
• Strong organizational and time management skills with the ability to work well under pressure and meet competing priorities and deadlines.
• Demonstrated analytical and problem solving skills, sound decision-making and resourcefulness, judgement and diplomacy.

Assets (Nonessential) :

Experience working with graduate students and / or administering graduate programs is an asset.

To be successful in this role you will be :

• Efficient
• Meticulous
• Multi-tasker
• Organized
• Team player

Notes :

• This is a one (1) year term opporturnity
• This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guide

Closing Date : 11 / 27 / 2024, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Term

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 08 $62,832. with an annual step progression to a maximum of $80,351. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community.

We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.

We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff.

Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.

Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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