Executive Assistant

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team.

The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

This role requires a high level of professionalism, discretion, and the ability to anticipate the needs of our executives to ensure their success.

Your Role :

Senior Leader Support

Effectively manages the calendars of assigned senior leadership team members ensuring their schedules are current, conflict free, and that agendas are planned as proactively and efficiently as possible.

Coordinates, prepares and distributes support materials in advance of upcoming meetings.

Manages the daily schedule of the Senior Leader(s), bringing to their attention any matters that require immediate action.

Provides responsive and proactive support in managing all requests from supported senior team members. These requests will vary, but may include preparation and coordination of reports, communications, spreadsheets, client correspondence and meetings.

Coordinates meetings; including booking meetings, meeting set-up, preparing agendas and other material as required, coordinating logistics, ensuring all support material are distributed in advance and taking minutes, as required.

Organizes and may participate in off-site strategy sessions and annual planning reviews. Researches and books logistics, prepares agendas, takes minutes and follows-up on action items.

Completes expenses in an accurate and timely manner.

Handle confidential information with discretion and professionalism.

Travel Support

For both domestic and international travel arrangements, ensures complex flight arrangements, accommodation and other travel related requests are well managed.

Develops itineraries that are well thought out, and ensures travel is booked in advance and clearly communicated to the traveller.

Provides travel related monitoring and assistance outside of business hours when needed.

Act as subject matter expert on CWT online portal (myCWT) to all travellers as needed.

Support complex travel requirements of employees that otherwise do not have executive assistant support as needed.

Additional Support

Provides support to other members of the senior leadership team, including visiting leaders from other countries, ensuring their stay is pleasant and that all issues are proactively addressed.

Participates in a team environment to provide coverage for vacation or absences for other team members.

May be required to work longer hours from time to time to meet the exigencies of the situation.

Your Profile :

Post-secondary education.

Strong command of the English language

Proven success in similar role supporting senior leaders within the financial services / insurance industry.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to work independently and collaboratively in a team environment.

Client Service : a natural desire to provide outstanding client service.

Communication : strong writing skills and a pleasant demeanor in conversation and on the telephone.

Enthusiasm : a positive attitude that is evident in everything done.

Multitasking : able to balance many priorities and conflicting demands, remains calm and focused at all times, with a strong attention to detail.

Initiative : always looking for better ways of doing things and raising new ideas; able to make things happen with little or no direction from others;

strive for excellence.

Discipline : exhibits consistent motivation in the successful achievement of tasks.

Team Player : ability to collaborate and enjoys working with others as part of a team.

Sociability : friendly, outgoing and well-liked by others.

Diplomacy : a strong sense of confidentiality, tact and diplomacy.

Strong knowledge and proficiency of MS Office.

Together, we engage with everything we have and are, to help humankind act braver and better.

As the world’s leading reinsurance company with more than 40,000 employees in over 50 locations around the globe, Munich Re introduces a paradigm shift in the way you think about insurance.

By turning uncertainty into manageable risk, we enable fundamental change. We recognize Diversity, Inclusion, and Belonging as a key priority with a culture that welcomes different thoughts and opinions.

We dare to think big and are continuously innovating on behalf of our clients.

We are pleased to offer our employees great benefits and resources to support their mental, physical and financial wellbeing. These include :

• An engaging and collaborative environment that promotes continuous learning and development
• A hybrid work environment that combines weekly in-office and remote days with Meeting-Free lunch hours and Focus Friday afternoons
• A great compensation package including annual company bonus
• Market leading company-paid flexible health and dental benefits, starting on your first day
• Flexible dollars provided by the company to put towards Health Spending Account and / or Wellness Spending Account
• Immediate participation in DC Pension Plan with an automatic 5% employer contribution, plus optional company match
• Generous time off including vacation, personal days, unplanned time, Statutory Holidays and company-wide early closure half-days
• Learning and development programs and resources, including unlimited access to LinkedIn Learning, Education Assistance Program and reimbursement for professional fees
• Maternity, Parental & Adoption Leave top-up program
• Employee Referral Program, Recognition & Rewards Platform

Munich Re Canada is committed to providing a work environment that is inclusive and free of employment barriers and discrimination.

Accommodations will be made for qualified applicants with a disability throughout the recruitment process. If you receive a request for an interview and you have a disability which will require an accommodation to support your participation, please consult with Human Resources or contact as soon as practical so that suitable accommodations can be arranged.