Document Controller-Rail & Transit

SENER is an independent engineering & construction firm. Established in 1956, today SENER employs 2,500 people globally. Our mission is to serve our clients and the society by providing advanced, accurate and effective engineering solutions that improve our clients’ businesses and facilitate society’s access to competitive, safe, sustainable, and state-of-the-art services, equipment, and utilities.

Expanding our presence in Canada SENER aspires to incorporate people with the greatest talent and vocation, guiding their human and professional development through growing responsibilities and challenges.

We believe in our professionals and support their performance, offering an environment with sufficient freedom to motivate individual initiatives that add value to our operations and improve SENER.

We trust the best to lead, avoiding any discrimination and demanding not only professional aptitude and results but also exemplary conduct, teamwork, dedication, and commitment.

At SENER we know that, with the right people on board, everything is possible.

This junior position will be to work on projects for Rail (High Speed, Metro, LRT, streetcars) in Montreal. This role will also involve office management duties for a growing office.

Candidates must be based in Montreal.

Document Controller responsibilities include :

• Receive and distribute project documentation
• Maintain the project document system
• Ensure that documents are authorized, issued, and distributed correctly
• Provide a single coordination point for the management of project construction documents and records
• Monitor the effectiveness of digital delivery platforms and where necessary, identify and implement improvements to maintain efficiency
• Manage the project’s paper-based systems for the storage, distribution, retrieval of documentation and records
• Office management duties including, ordering supplies, coffee, shipping, computer hardware etc.
• Provide an elevated level of quality assurance and technical review on all document management system matters relating to the project
• Consult with document originators, subcontractors, and other construction staff and / or designers to ensure accuracy and to resolve discrepancies relating to Procore
• Ensure the construction, procurement and commissioning teams have access to the correct documentation and conduct regular audits to ensure compliance
• Must be able to demonstrate computer literacy in Microsoft Office applications and an engineering or construction-oriented Document Management System.

Knowledge of or certification in Aconex and Procore is an asset

Excellent verbal and written communication and presentation skills and the ability to collaborate within an international project team environment.

Qualifications :

• Excellent coordination and organizational skills are essential
• 3-5 years’ project coordination or construction administration experience using a document management system preferably in an engineering project based environment
• Excellent time management and ability to work on multiple tasks at once
• Rail or large civil project experience an asset
• Must possess the ability to organize, schedule and coordinate own workload to meet established deadlines and milestones
• Attention to detail
• Fully Bilingual in French and English
• Proficient in Microsoft Office, word, Adobe Acrobat 9 Professional
• Experience in an Engineering environment preferred
8 hours ago