Thurber Engineering Ltd. provides environmental, geotechnical, and materials engineering and testing services. With more than 65 years of experience, we are consistently recognized for the quality of our work, our people, and for conducting our business with integrity.
Our Calgary office is seeking an experienced Project Administrator and Proposal Coordinator to join them on a full-time basis.
Position Summary :
The Project Administrator and Proposal Coordinator position is responsible to assist in the coordination of project activities, schedule management, and document creation and control.
The position works closely with Project Managers and their project team, therefore strong communication and collaboration skills are essential.
Location :
This position will be based in Calgary, with office attendance.
Job Responsibilities :
Project Administration
- Document control, utilizing processes and systems to ensure documents are reviewed and processed accurately and efficiently
- Collaborate and keep the lines of communication open within the team
- Maintain project-specific physical, and digital filing systems
- Track project and employee / sub-contractor work rotations
- Compile and report statistical safety data to Sr. Health and Safety Leader
- Coordinate project training requirements with Sr. Health and Safety Leader
- Track project and employee / sub-contractor safety training certifications / orientations
- Collect and vet daily timesheets, resolving timesheet discrepancies with the Project Manager
- Compile and prepare project progress summaries
- Book project meetings, prepare agendas, attend, take minutes, and prepare meeting minutes
- Assist with project budget control and change order management
- Assist with project field execution logistics including : Book and update field travel and accommodations for project workManage field equipment administration (i.
e. GPS devices, etc.)Arrange rental vehiclesBook and track drug and alcohol testing
Proposals
- Create professional documents following Thurber branding guidelines for proposals, utilizing both Word and In-Design
- Support medium and large-scale pursuits by developing draft proposals, facilitating proposal reviews, formatting and assembling proposal submissions, and providing quality review to ensure RFP (Request for Proposal) compliance
- Update / customize resumes, personnel bios, and project descriptions
- Maintain branch project profile library, including interviewing project leaders and writing project summaries for major projects
- Help develop and maintain proposal content library
Communications and Marketing
- Manage branch intranet page, creating, maintaining, and updating branch page navigation and content.
- Develop marketing materials including brochures, flat sheets, presentations
- Support Corporate Marketing and Communications Lead as needs arise
- Other duties as required.
Skills and Experience :
- 3+ years of proven work experience as a Project Administrator preferably within the construction and / or engineering field
- Experience with BST 10 or other accounting software is an asset
- Strong accuracy and attention to detail is required
- 3+ years of proven experience in Communications is an asset
- Degree in Administration, English, Communications, Marketing, or equivalent is an asset
- Proficient in Microsoft Office; Outlook, Word, Excel, PowerPoint & Teams
- InDesign experience is an asset
- Excellent writing skills
- Adaptable to change and comfortable working in a fast-paced environment.
What we offer :
- Competitive compensation packages.
- A flat management structure with easy access to senior engineers and technical leaders within the firm.
- An opportunity for a rewarding career with an established and successful specialist independent company.
- A casual but professional office environment.
- We are committed to continuing professional development and technical excellence.
Project Administrator and Proposal Coordinator – 2024052425
The Project Administrator and Proposal Coordinator position is responsible to assist in the coordination of project activities, schedule management, and document creation and control. Support medium and large-scale pursuits by developing draft proposals, facilitating proposal reviews, formatting and...
Quotes & Proposals Administrator
Responsibilities Follow complex and changing procedures Responsible for implementing and enforcing company pricing strategy Responsible for time-sensitive tasks and working well under time pressure Responsible for implementing and enforcing important and sometimes difficult company cha...
Dynamics 365 Customer Engagement Functional Consultant and Project Coordinator
Act as a bridge between clients and the team, ensuring clear communication and alignment on project goals and expectations. Dynamics 365 Customer Engagement (CE) Functional Consultant and Project Coordinator. Manage project resources to meet deadlines and deliverables, ensuring optimal use of time a...
Project Coordinator - Services & Solutions
The Project Coordinator – Services and Solutions is accountable for working closely with the Automation Services Specialists (outside technical sales) to coordinate and manage Services and Solutions orders and projects, as well as service agreements, for customers across Alberta and Britis...
construction project coordinator
Plan and prepare construction schedules and milestones and monitor progress. Prepare contracts and negotiate revisions, changes and additions to contractual agreements. Direct the purchase of building materials and land acquisitions. Develop and implement quality control programs. ...
Bilingual Project Coordinator / Customer Support Representative
Learn and understand basic film structures and packaging, continually strive to expand knowledge of the flexible packaging industry. Understand and act in accordance with the company's policies and standard operating procedures. Required Training, Experience, Licenses and Certifications Required: Ca...
Senior Regulatory Coordinator to prepare regulatory filings and ensure environmental compliance for Major Midstream Project
Work and collaborate with multidisciplinary and interdepartmental teams to achieve regulatory and environment project commitments and goals. Maintain awareness of environmental risks to the project; updating existing processes, procedures, practices and guides at appropriate frequencies and provide ...
Quotes & Proposals Administrator
Responsible for time-sensitive tasks and working well under time pressure Responsible for implementing and enforcing important and sometimes difficult company change. Our scientists are highly-skilled and specialized in the fields of biochemistry, chemistry, microbiology, geology, engineering and ot...
Coordinator, Project Controls, Calgary AB
The Opportunity The Project Controls Coordinator is a consultant role within our Project Controls team that will be responsible for ensuring that the project stays on track, managing costs, schedules and coordinate multiple elements of projects to make sure the strategies, ...
Quotes & Proposals Administrator
Responsible for time-sensitive tasks and working well under time pressure Responsible for implementing and enforcing important and sometimes difficult company change. Quotes & Proposals Administrator. They are also on occasion responsible for the gathering and coordinating of information nationally ...