Contractor - Project Management Coordinator
Salem, OR
MUST BE US CITIZEN
Capture, update and maintain Risks, Actions, Issues, and Decisions (RAID) Log as identified during project meetings or by Project Leadership.
Collect Issues / Risks from other partners (such as oversight groups, iQMS, andSoftware Integrator vendors) and prepare materials for collaborative review meetings.
Facilitate and maintain project deliverable management processes to ensure quality and acceptance using established procedures, tools and templates including tracking, storage and disposition of deliverableAssist and support Project Leadership in vendor management processes, including updated Statement of Work (SOWs) and amendments.
Perform routine SharePoint repository maintenance and clean-up. Ensure that project records and artifacts are organized and prepared for project completion and close-out.
Assist Project Leadership in uploading / maintaining project documentation on the State Project Portfolio Management (PPM) tool.
Assist Project Leadership in project budget planning (cost projections for staffing, deliverables, etc), monitoring and accounting (such as tracking and reconciliation of invoices).
Project Administrative Support
Prepare meeting packets as necessary, coordinating with the Project Team and Project Leadership for agenda topics and supporting materials.
Capture real-time meeting notes while screensharing to ensure accuracy performing follow-up on action items as needed to support efficiency of future meeting
Assist Project Leadership in compilation of position / recruitment materials, including position descriptions, recruitment postings and interview preparations.
Facilitate the onboarding process for new contractors / team members (System access requests, HR paperwork, badges, etc.).
Monitor the Project Mailbox and create / maintain guidelines for shared collaboration and usage.Create and implement administrative project processes, procedures and guidelines making recommendations for existing processes to improve efficiency.
Assist Project Leadership by providing support for monitoring / maintaining calendars and advising of commitments.
Consultant - Project Coordinator 6 months
Assist Project Leadership in uploading/maintaining project documentation on the State Project Portfolio Management (PPM) tool. Assist Project Leadership in project budget planning (cost projections for staffing, deliverables, etc), monitoring and accounting (such as tracking and reconciliation of in...
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