Administrative Assistant

Description

Parsons is looking for an amazingly talented Procurement Receiver / Administrator to join our team! This individual will report to the Procurement Manager and Deputy Commercial Manager and assist with in-field verification of materials, receiving accurately into the in-house database, investigating and alerting the appropriate people if there are discrepancies or concerns.

What You'll Be Doing :

• Site verification that materials and products have been received as specified in Purchase Orders and agreements, including quantity, specification, and received in good order
• Enter materials into in-house database and ensure that quantities, when reduced, are realistic; investigate discrepancies as required and provide reasons
• Coordinate and collaborate with construction team to verify and collect receiving notes
• Coordinate with vendors receiving and ensure Change Orders have sufficient funds to cover additional costs
• Review PO status and notify construction or Commercial if there are needs to top up POs by issuing Change Request
• Coordinate with AP for any clarifications, review and update Invoice Tracker (Excel)
• Reporting to Procurement Manager if there are interventions needed or supply chain concerns
• Compiling receiving record in JDE
• Coordinate with Contracts Administrator for notification of invoicing that needs to be undertaken or updated as necessary
• Coordinate with Buyer and Project Control to ensure Cost Codes are correct
• Participate in Team meetings when and as required
• Any additional tasks as assigned by your manager required to complete job

What Required Skills You'll Bring :

• Bachelors degree in Business (or equivalent) and typically 5+ years of experience in an administrative capacity (preferably in the assigned area of specialty)
• 3+ years of previous experience working in a trade or construction procurement role
• Contractor-side experience- ability to interact with people at all levels of the project in a professional manner
• Post-secondary education in the fields of construction, engineering, legal, quantity surveying, or business administration
• Ability to visit site as needed, and negotiate the terrain of an in-process construction site, including all types of Edmonton weather, climbing stairs, working in a site trailer, and in a noisy environment
• Experience dealing with subtrades and contracts an asset
• Ability to read blue prints an asset
• Excellent computer skills and ability to learn new software and systems,
• Experience using JD Edwards and Aconex an asset

Minimum Clearance Required to Start :

Not Applicable / NoneThis position is part of our Critical Infrastructure team.For more than 75 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world.

We work in diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure.

We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency.

Powered by our people, we provide the imagination necessary to support our customers’ visions and to help them see new possibilities.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace.

Diversity is ingrained in who we are, how we do business, and is one of our company’s core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest APPLY TODAY!