office administrative assistant

Multirim Inc.
Concord, ON, CA
$25-$30 an hour
Permanent
  • Durée de l'emploi : Permanent
  • Langue de travail : Anglais
  • Heures de travail : 40 hours per week
  • Education :
  • Expérience :

Education

  • Bachelor's degree
  • or equivalent experience

Work setting

  • Private sector
  • Urban area

Tasks

  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Determine and establish office procedures and routines
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Perform basic bookkeeping tasks
  • Delegate work to office support staff
  • Assign, co-ordinate and review projects and programs
  • Carry out administrative activities of establishment
  • Oversee and co-ordinate office administrative procedures
  • Resolve conflict situations
  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Coach

Supervision

No supervision responsibility

Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS Windows
  • MS Word
  • Accounting software
  • MS Office
  • Electronic mail
  • Spreadsheet

Technical terminology

Business

Transportation / travel information

  • Own transportation
  • Public transportation is available

Work conditions and physical capabilities

  • Ability to work independently
  • Work under pressure
  • Attention to detail
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner
  • Efficient interpersonal skills
  • Integrity

Screening questions

  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?

Experience

  • 1 year to less than 2 years
  • 13 hours ago
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