Executive Assistant

We offer more than a job, we offer a career!

• We support our employees to shape their career by encouraging continuing education and investing in training and development.
• We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
• We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
• We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
• We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
• We recognize the importance of work life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

We are looking for an Executive Assistant in our Vancouver Office!

As a member of the Vancouver office, you will perform a variety of confidential tasks to support the Executive Managing Director .

If you’re looking for a dynamic work environment, keep reading!

Your day as an Executive Assistant

• Develop and maintain effective and strategic relationships as a representative for the Executive Managing Director
• Complete a broad wide range of administrative tasks, including leading active calendars, arranging corporate travel, and managing expenses
• Effectively communicate with a range of internal stakeholders, demonstrating strong interpersonal skills and professionalism
• Support the Region with organizing strategic team and client meetings, including catering, agendas, and minute taking
• Collaborate with internal stakeholders to refine and enhance written materials, ensuring accuracy, clarity, and adherence to established guidelines through meticulous document editing and proofreading
• Produce high quality presentations, projects, and special assignments
• Building effective relationships with all members of the team and playing a meaningful role in the maintenance of team culture
• Maintain financial records of sponsorships, legal fees, and corporate credit cards and ensure timely payment of invoices through coordination with the Finance Team
• Enhance operational efficiencies where needed
• Liaise with EAs and staff in other offices, regions, and national executive level to coordinate meetings, scheduling, and distribution of information
• Preparation of documents, financial reports, board presentations and other sensitive information

Our ideal candidate

• Computer savvy, able to adapt and utilize new software or online applications quickly
• High competency in goal-setting and strong experience in project management
• Superior written and verbal communication skills with a high level of attention to detail for reports, presentations, and document presentation
• High level organizational skills with proven ability to deal with multiple tasks and follow-through on goals
• High proficiency in Microsoft Suite
• Excellent time management skills, including ability to prioritize workload to adhere to deadlines
• Ability to work well independently, as part of a team, and with others throughout the organization
• Proactive, solution oriented and eager to find efficiencies
• Ability to navigate and manage complex, intangible elements such as company culture, brand perception, and stakeholder relationships
• Experience maintaining a high level of confidentiality, ensuring sensitive information is handled with the utmost discretion.
• Ability to prioritize tasks effectively, managing multiple responsibilities while maintaining focus on key objectives.

The expected salary for this role ranges from $65,000 to $100,000. Annual salary will be determined by factors including prior experience, location, business segment, and relevance of the candidate’s skills to the role.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America.

The firm has a team of over 1300 professionals located in 26 cities across the country. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

Here at BFL our employees have the freedom to demonstrate their own creativity, leadership and entrepreneurship because we strongly believe in them.

We are a national collaborative team that thrives in a fast-paced environment.

Office information

Our Vancouver office is situated in Coal Harbour, half a block from the world renowned Seawall. Employees often enjoy activities along the Seawall during their lunch break with Stanley Park being close by.

Our office is easily accessible for employees by car and public transit and there are bike storage lockers in our building.

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BFL CANADA is an equal opportunity employer.

We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive and accessible to all.

The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking and unique knowledge.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

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