Facilities management Jobs in York, ON

We are seeking a Facilities Assistant to join our team, based in Toronto, Ontario. This role primarily involves administrative duties related to work orders, budgeting, and data entry in a proprietary work order system. Additionally, it requires dealing with vendors, internal coordination, and general maintenance tasks. This position offers a long-term contract employment opportunity.

Responsibilities :

• Accurately process and manage work orders
• Handle administrative duties related to budgeting
• Input data into the proprietary work order system
• Facilitate communication and coordination with internal stakeholders
• Deal with vendors and external clients, ensuring excellent customer service
• Oversee the maintenance of conference rooms
• Perform light kitchen duties as needed
• Undertake any general ad hoc administrative tasks
• Utilize skills in CMMS, Computerized Maintenance Management, Concur, IBM AS / 400, Kronos Timekeeping System, About Time and Budget Processes.
• Proven experience and familiarity with CMMS (Computerized Maintenance Management System).
• Proficient in using Concur for managing business expenses.
• Demonstrated knowledge and experience with IBM AS / 400 system.
• Proficiency with Kronos Timekeeping System for accurate employee time-tracking.
• Experience with 'About Time' software for mobile resource management.
• Understanding and experience with budget processes, especially within a facilities management context.
• Strong communication skills, both written and verbal, for effective coordination with team members, vendors, and management.
• Ability to manage and maintain conference rooms, ensuring they are ready for meetings and events.
• Exceptional customer service skills, with a focus on providing support to staff and visitors in the facility.

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