Administrative Assistant- Dance

Employment Type : Part Time position (Must be available 3 days per week, 20 hours per week)

Location : Granville Island

About Arts Umbrella

Arts Umbrella is where young artists ages 2 22 cultivate their creativity in Art, Design, Dance, Theatre, Music, and Film.

As a non-profit organization for arts education, we believe that art is powerful. Powerful enough to change a child’s life in incredible ways.

When young people connect with the arts, they gain self-confidence, develop self-discipline, and discover creative expression qualities they carry with them for life.

Arts Umbrella has two locations in Vancouver and Surrey, as well as donor-funded programs at schools, community centres, neighbourhood houses, and healthcare facilities across Metro Vancouver.

We serve nearly 20,000 young people every year, with 77% participating in donor-funded programs.

In April 2021, Arts Umbrella moved into a new home on Granville Island. This transformational opportunity allows us to further our vision for a better world where all young lives are inspired to pursue a lifelong journey towards self-expression, compassion, and humanity.

It is our mission to be a leader in arts education for young people; to build community and deliver profound life experiences through our commitment to innovation, excellence, and inclusivity.

Arts Umbrella is an organization full of heart, where self-expression and creativity are valued and nurtured.

The Opportunity

The Administrative Assistant- Dance will be essential in the support to the dance department at Arts Umbrella. Working closely with the Operations Manager, this individual will assist in various administrative tasks including the logistics of the various activities that operate within it.

This is an exciting opportunity for someone who has a keen sense of organization while thriving in a fast-paced environment.

In this role you will

• Act as one of the main administrative supports within the Dance department which include time sheet management, overseeing staff schedules, newsletter contributions, etc.
• Document and distribute class schedules including student evaluations
• Assist with various dance events and performances within Arts Umbrella including volunteer coordination and ticket sales
• Provide exceptional customer service to staff and parents through various communication platforms
• Report any unsafe conditions, practices or injuries as soon as possible and take appropriate actions
• Work with the Operations Manager on other dance related projects

Here is what you bring

High School Diploma or GED equivalent; education in Office Administration or a relevant field

Minimum 1 year customer service experience

• Proficient in Adobe Suite considered an asset
• Experience with MS Office Suite applications
• Excellent interpersonal, communication, problem-solving and organizational skills
• Adaptable to change and working in a fast-paced environment

Diversity & Inclusion

Arts Umbrella is dedicated to promoting diversity and inclusion. Our commitment is reflected in our programming, the audience we engage with, the students we serve as well as the staff we employ.

Diversity and inclusion in our organization means fostering a workplace in which individual differences are recognized, appreciated, and respected.

We actively seek applications from Indigenous peoples, visible minorities, persons with disabilities, people of all sexual orientations and genders, and others with knowledge in diversity and inclusion to help us strengthen our commitment.