Medical Administration Coordinator & Assistant

Salary

The salary range for this position is CAD $29.31 / Hr. - CAD $38.47 / Hr.

Job Summary

Come work as a Medical Administration Coordinator & Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for a Medical Administration Coordinator & Assistant to join the Medical Affairs Administration team.

Apply today to join our team!

As a Medical Administration Coordinator & Assistant with Vancouver Coastal Health you will :

• Support Coastal, Medical Advisory Committee & Local, Medical Advisory Committee.
• Report to the Director, the Medical Administration Coordinator & Assistant, provide direct administrative assistance to the Chair of the Coastal Area Medical Advisory Committee (CMAC) and the Local Medical Advisory Committee (LMAC) and support the Credentials Committee and members of.
• Coordinate annual reappointment and collection of dues and assists with investigating and responses to physician complaints.

Primary working relationships are with the Senior Medical Director, Director, Medical Department Heads, Credentials Committee, CMAC members, Client Relations and Risk Management, Physician Relations and Compensation, Ministry of Health, Administrative Assistants, and other CoC Medical Administration / departments of Medical Affairs in other health authorities.

• Produce a variety of documents such as reports, correspondence, presentation materials, spreadsheets, and memos that are well researched and analyzed, accurate, professional and appropriately formatted.
• Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, attend meetings to take minutes, transcribing, circulating and following up on issues arising from minutes, compilation of background information and supporting materials, and preparation of packages / summary documents to assist in decision making and meeting facilitation.
• Liaise with all members of the medical staff, various departments, internal and external contacts, Ministry of Health, and community organizations to obtain information and follow up on the status of outstanding issues and requests.

Qualifications

Education & Experience

• Diploma in a related program plus three to five (3-5) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and administrative positions supporting senior level management, or an equivalent combination of education, training and experience.
• Must have advanced word processing, spreadsheet, database and presentation software skills and the ability to type a minimum of 60 .

Knowledge & Abilities

• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and / or sensitive nature.
• Liaises in a professional and courteous manner with senior leaders, managers / directors, staff and the external suppliers to gather and disseminate information.
• Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent needs of others.
• Utilizes strong investigative and analysis skills in order effectively administer program requirements. Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Employs expertise in the use of computer software applications to create a variety of documents. Practices care and thoroughness when entering and maintaining systems information, calculating and summarizing data, and compiling reports.

Closing Statement

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes.

Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections.

Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks.

For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents.

At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families.

We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us.

We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported.

We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.