Accounts Payable Clerk (6 month contract)

WHAT DO WE DO?

We create solutions for the people who keep our world flowing.

For over 80 years, John Brooks Company has been solving fluid handling challenges for customers in various industries / markets across Canada by providing a diverse selection of engineered products and innovative system designs, focusing on customized solutions consisting of filtration, pump, spray, and valve products.

THE ROLE

Under the supervision of the Accounts Payable Supervisor, the position is responsible for monitoring and processing all invoices and vouchers including stock, non-stock, freight, & expenses.

This position is also responsible for performing weekly ACH & bi-weekly check payment schedules.

DUTIES & RESPONSIBILITIES

Essential Duties and Responsibilities :

• Supports and ensures accounting systems, methodologies, and procedures are in place and followed.
• Contributes to the development and achievement of the overall business plan and the Accounting department.
• Prepares accurate and timely accounts payable information for the Accounts Payable Supervisor, as required.
• Processes high volume invoices and vouchers; ensures payments are current, and any discounts are applied.
• Monitors and resolves any invoice vouchering delays.
• Investigates and resolves any payment discrepancies.
• Liaises regularly with vendors; notifies vendors of past due invoices, communicates payment delays, and addresses urgent vendor payment requests.
• Processes freight payments.
• Processes biweekly cheque run; approves and executes all vendor invoice payments, and runs all Automated Clearing House (ACH) payments on a weekly basis.
• Assists the Accounting department with the annual financial audit.
• Communicates with the Inventory & Procurement departments; requests product pricing information and delivery status reports.
• Vendor statement reconcilation
• Updates General Ledger as required.
• Shares expertise and provides assistance and support to team members in order to foster positive team dynamics.
• Sets professional development goals and works towards their fulfillment; attends all required training.
• Ensures adherence to all Accounting and Company policies and procedures.

Administrative and General Duties

• Maintains complete knowledge of and complies with Company and departmental policies, procedures, and standards.
• Updates vendor files; creates new vendors, and updates banking information.
• Processes employee expenses.
• Performs any other duties, as assigned or required.

Requirements

QUALIFICATIONS

Essential :

• College diploma in a related field, such as Accounting.
• A minimum of 1-3 years of related experience.
• Basic understanding of accounting systems / processes.
• Advanced computer skills; proficient with Microsoft Office Suite (Outlook, Word etc.), intermediate Excel skills.
• Excellent interpersonal and communication (verbal & written) skills.
• Excellent analytical and decision-making skills.
• Ability to work efficiently and effectively under pressure with simultaneous deadlines.
• Ability to type and write letters, reports, etc. using proper format, grammar and spelling.
• Ability to ensure the accuracy of pertinent financial information; excellent attention to detail.
• Ability to maintain confidentiality of pertinent data.
• Ability to work independently as well as cohesively with employees and managers as part of a team; cooperation or the coordination of efforts with contacts is required.
• Excellent planning, organizational and time management skills with the ability to multi-task.
• Excellent listening skills; ability to clearly identify needs or requests and to provide advice or instructions on semi-complex material.
• Ability to frequently deal with unclear or imprecise requests for information; contacts with customers regarding complaints or service irregularities may be involved.
• Demonstrates initiative to assist in other areas when requested or required.
• Must be a collaborative, supportive team player with an unrelenting desire to join a loyal and dedicated John Brooks team.
• A demonstrated alignment with John Brooks values; customers first, ownership / accountability, respect, performance excellence, integrity, and innovation.
• Ability to work remotely effectively and efficiently.
• Intermediate to advanced excel knowledge an asset.

Desirable :

Working knowledge of JD Edwards or similar accounting software is an asset.

Benefits

Canadian founded and owned, John Brooks Company has doubled in size in the last 7 years to over 200 employees across the country.

Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged;

this is a place where your ideas matter! If you have a strong work-ethic, passion, and determination, we’ll provide the tools you need for success.

We will help you grow so that we can continue growing.

WHAT’S IN IT FOR YOU?

• Competitive remuneration including base salary
• Competitive vacation
• Paid personal day program
• Summer hours program
• Generous benefits package that includes coverage for things like medical, dental, paramedical, and vision
• Company Group RRSP with employer matching
• Annual health & wellness subsidy

FUN FACTS

• The average employee tenure is 9 years
• We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays
• We regularly host social events and gatherings to foster togetherness and fun

We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.