Receptionist

Receptionist

Our client in the printing industry is seeking a dedicated and skilled professional to handle a variety of administrative and customer-facing responsibilities.

The ideal candidate will thrive in a dynamic environment, demonstrating strong organizational abilities, attention to detail, and a commitment to delivering exceptional customer service.

This role is crucial in supporting both office operations and client interactions.

What is in it for you :

• Hourly salary of $
• 6-month contract.
• Full-time position : hours per week.
• Work schedule from 8 : 30 am to 5 : 00 pm.
• On-site work in a dynamic environment.
• Join a passionate and inclusive team of professionals.

Responsibilities : Reception :

• Greet, welcome, and direct visitors appropriately, ensuring a professional and friendly atmosphere.
• Manage incoming calls on a multi-line telephone system, providing basic information and forwarding calls as needed.
• Maintain security protocols by monitoring access, maintaining a logbook, and issuing visitor badges.
• Coordinate and schedule meetings and events, including client meetings, ensuring accurate details are communicated and recorded.
• Handle incoming and outgoing mail, including processing courier services.

Office & Records Support :

• Order and maintain office supplies, ensuring inventory is well-stocked and organized.
• Monitor and troubleshoot printer issues, including placing service calls when necessary.
• Sort, file, and archive documents in centralized filing areas, maintaining an organized system.
• Provide customer reporting using Excel and online tools.
• Manage file archiving and retrieval, including interaction with Iron Mountain services.
• Create and label file folders, assist with annual purging / archiving, and support customers in file retrieval across multiple databases.
• Perform data entry tasks accurately and efficiently.

What you will need to succeed :

• High School diploma or equivalent.
• Experience working in a client-facing environment, delivering high-quality services.
• Proficient in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Intermediate computer skills, including internet navigation and Windows Explorer.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks simultaneously with minimal supervision.
• Highly organized with the capability to multitask, prioritize tasks, and work effectively under pressure.
• Ability to be resourceful and proactive in problem-solving situations.
• Professional appearance and demeanor, suitable for a client-focused environment.
• Ability to lift and move up to 50 pounds.
• Strong customer service orientation.
• Accurate data entry and the ability to follow detailed instructions.
30+ days ago