Receptionist/Coordinator

A well-known and reputable company that specializes in premium medical aesthetics is looking for a Receptionist / Coordinator for their office in the heart of downtown Montreal.

Location : Downtown Montreal (near metro square victoria)

Salary $21-$24 an hour (permanent position)

Schedule : Vary between 9 : 00 am to 5 : 00 pm to 10 : 00 am to 6 : 00 pm

Some of the treatments they cover :

Private aesthetic dermatology

Injections

Laser treatments

Microneedling

CoolSculpting

Permanent hair removal

Laser tattoo removal

Advantages

• Competitive remuneration;
• Comprehensive group insurance program;
• Access to telemedicine;
• Advantageous discounts on medical-aesthetic treatments and on our products;
• 2 weeks vacation
• 2 sick days

Responsibilities

• Warmly welcome clients upon arrival at the clinic;
• Create a file for each new client and / or update the existing file;
• Prepare client files for care in the coming days;
• Provide clients with the forms and consents necessary for the care to be received;
• Answering customer phone calls and emails;
• Ensure the reminder of customers who have not confirmed their presence at their appointment;
• Ensure the proper management and optimization of the appointment schedule;
• Produce customer invoices and ensure invoice verification daily;
• Take charge of the clinic opening and closing procedures;
• Process correspondence and shipments by various couriers;
• Record the day's treatments in collaboration with the consultant;
• Maintain order in the reception, shop area and waiting room;
• Manage orders for office equipment and others;
• Perform batch closing, balance daily reports and transmit cash to accounting;
• Ensure that there is change in the petty cash box.

Qualifications

• At least two (2) years of experience in administration or customer service
• Fluency in French and English;
• Knowledge and interest in aesthetics, cosmetics and aesthetic medicine;
• Proficiency in Microsoft Office suite software;
• Having the customer's well-being at heart;
• Communicate effectively;
• Demonstrate a team spirit and collaboration;
• Demonstrate initiative and autonomy;
• Know how to plan and coordinate your activities.

Summary

If you see yourself in this role and ae interested we would love to hear from you!

Apply directly to the link or email me directly at [email protected]

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.