Administrative assistant/ Office Coordinator

Our client, an asset management firm located in downtown Montreal, is seeking an enthusiastic and bilingual Administrative Assistant / Office Coordinator to provide administrative support and support for the smooth running of daily operations.

This role is permanent and 100% face-to-face.

Reporting to the Head of Client Relations, the successful candidate will support the Client Relations team with a wide variety of administrative functions and provide general support to our Montreal office.

The rare gem will be resourceful, proactive, and experience in this type of environment will be an asset.

If you recognize yourself in this description, don't hesitate to apply for this position in downtown Montreal!

Advantages

• Competitive remuneration
• Face-to-face work with stable schedule from 8 : 30 a.m. to 4 : 30 p.m.
• Pension fund (the company contributes 50% of the employee's contributions)
• Medical / dental / vision coverage reimbursed at 50%
• $500 / year for a subscription to a sports club
• 10 sick days per year
• 3 weeks of vacation / year
• 2 flexible days
• A culture of collaboration and excellence
• A stimulating work environment and the unique opportunity to join a growing firm

Responsibilities

Administrative support :

• Manage emails from shared addresses and follow up
• Book trips and prepare expense reports
• Organize meetings, conference calls and video conferences
• Develop and write various types of documents (letters, tables, presentations, etc.)
• Review and ensure the quality of documents produced
• Assist with event planning
• Provide administrative assistance to the customer relations team, as needed.

Office coordination :

• Greet customers and visitors at reception
• Keep conference rooms and other shared spaces clean and organized
• Coordinate the distribution of outgoing courier packages and deliveries as necessary
• Place orders for office supplies and manage inventory
• Participate in other related administrative tasks

Qualifications

• College diploma or an equivalent combination of education and experience with an administrative skill set
• Minimum of 3 years of relevant experience
• Solid knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint)
• Exceptional attention to detail
• Strong organizational skills and ability to multitask. Proactivity.
• Fluency in English and French (verbal and written) to communicate effectively with clients located in Canada and abroad
• Neat and professional presentation

Summary

Interested in this position?

Send us an email anytime at [email protected]

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information.

We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.