Senior administrative assistant

Are you looking for a stimulating opportunity in the administrative field within a committed foundation? Look no further!

We are looking for a Senior Administrative Assistant to join our dynamic team as soon as possible.

This position is permanent with a part-time schedule of 21 to 28 hours per week.

The incumbent will be primarily responsible for providing administrative support to the President & CEO and the management team.

In addition to managing the President & CEO's agenda, the incumbent will provide administrative support in preparation of various committees, including Board of Directors’ meetings and its sub-committees.

The person will also contribute to preparing correspondence for the CEO and the management team. Finally, the incumbent will cover the reception desk on a regular basis and will provide administrative support for the processing of donations received in person and by telephone.

Don't hesitate to apply if you think you are what we are looking for!

Advantages

• Part-time, between 21 and 28 hours / week;
• Face-to-face work;
• Group insurance;
• RRSP with employer contribution;
• Entry into office : as soon as possible.

Responsibilities

• Manage the agenda of the President & CEO, coordinating and following up on meeting requests and other activities;
• Assist the President & CEO in drafting and / or revising letters for major donors and other business partners;
• Provide administrative support for meeting preparation such as the Board of Directors and other committees;
• Support the management team in certain aspects of their work planning, in the organization of meetings, in the production of presentations and reports or in certain special projects;
• Performs general clerical and secretarial duties. Prepare correspondence and various documents using Microsoft Word and PowerPoint;
• Ensure replacement of the Administrative Assistant at the reception desk during their absences, for which the key duties are : welcome visitors and respond to their requests, process donations received in person and by telephone, and perform various related administrative tasks;

Qualifications

Education and experience

• Secretarial diploma or any other relevant training;
• Minimum 7 years of experience in a similar role working with a management team;
• Experience in the philanthropic and healthcare fields (an asset).

Professional skills and abilities

• Excellent organizational skills and ability to manage multiple requests simultaneously;
• Ability to prioritize requests;
• Excellent writing and editing skills;
• This position requires on a daily basis the ability to communicate both orally and in writing, in French and English, with donors and business partners.

It also requires providing administrative support, while maintaining the confidentiality of certain files with donors and business partners.

The main tasks of the position therefore require

being bilingual, French and English, in order to fulfill the responsibilities of the position and support the

management team.

• Excellent interpersonal skills;
• Professionalism and diplomacy;
• Autonomy and ability to work with minimum supervision;
• Proficiency with technologies in general and specifically with Microsoft Office 365 software tools (Word, Excel,

PowerPoint, Outlook)

Summary

Interested in this position?

Send us an email anytime at [email protected]

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information.

We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.