Accounts Payable Officer, Capital

Date Posted : 11 / 11 / 2024

Req ID : 40569

Faculty / Division : OREP Financial Strategy & Services Dept

Department : Prop Mgmt Design&Constr-09

Campus : St. George (Downtown Toronto)

Position Number : 00056056

Description : About us :

About us :

Operations and Real Estate Partnerships Division (OREP) is the largest shared service division at the University of Toronto, providing a wide range of services to the University and serving three campuses.

OREP is responsible for several key portfolios within the University, including Information Technology Services, Facilities and Services, University Planning Design & Construction, and Spaces & Experiences.

We strive to provide efficient and effective services that support the University’s mission of knowledge creation, educational program delivery and community service.

OREP Financial Strategy and Services Department works closely with other departments, as well as internal and external stakeholders, to manage OREP’s financial resources, enhance operational efficiency, and improve financial management capacity.

The Finance Department ensures compliance, provides strategic advice, enhances support for the decision-making process, manages risks, optimizes financial processes, adopts new technologies, improves existing systems, and promotes best practices.

Your opportunity :

As an integral part of the OREP Financial Strategy and Services Department and under the supervision of the Manager, Accounts Payable, you will be responsible for performing a variety of functions that are essential to the financial operations of the division’s capital portfolio.

These include the timely and accurate processingof invoices and payments for capital projects, maintaining vendor relationships, and ensuring compliance with policies and directives.

In this role, you will collaborate with departments and internal and external stakeholders to identify and resolve financial discrepancies, analyze and recommend improvements to financial processes and procedures, and ensure adherence to the Universities policies and generally accepted accounting principles (GAAP).

Your responsibilities will include :

• Processing accounts payable according to the University Guide to Financial Management
• Checking that proper approvals are obtained prior to processing transactions
• Preparing and / or processing journal entries for capital projects
• Verifying the accuracy and completeness of information
• Preparing and issuing invoices for cost recovery for capital projects
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Analyzing and recommending improvements to financial processes and procedures
• Liaising with clients and vendors to resolve minor complaints and address issues

Essential Qualifications :

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years of recent and related experience in an accounting position.
• Experience processing high value and volume of expenditures.
• Experience with identifying and analyzing financial data and escalation discrepancies.
• Experience working as part of a large project team.
• Experience with the Microsoft Office Suite (especially Excel), SAP
• Demonstrated ability to maintain a high degree of accuracy under pressure of high-volume transactions.
• Ability to communicate financial information to non-financial team members.
• Ability to interpret and apply complex accounting principles.
• An ability to organize, work well under pressure and execute a wide variety of complex projects simultaneously and to manage conflicting priorities within required timelines.
• Excellent communication (oral and written) skills.
• Excellent customer service skills
• Has the highest degree of integrity and commitment to confidentiality.
• Highly detail oriented, excellent judgment, initiative and decision-making skills.

Assets (Nonessential) :

Experience and understanding of University policies and procedures

To be successful in this role you will be :

• Approachable
• Organized
• Possess a positive attitude
• Problem solver
• Resourceful
• Tactful

Closing Date : 11 / 19 / 2024, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 09 $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Finance / Budget / Planning / Audit

Recruiter : Alison MacKenzie

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.