Bilingual French Executive Assistant

Job Description

If you are professional and highly-skilled, there is an opening at a growing, dynamic firm for a BILINGUAL FRENCH Executive Assistant that might be the perfect job for you! To succeed in this position, you will need to maintain various administrative duties for executive management.

If you're looking for permanent employment as a BILINGUAL FRENCH Executive Assistant, this Toronto, Ontario area position is ideal for you!

Your responsibilities in this role :

Performs a broad range of secretarial duties for the General Vice President’s Office, but not limited to typing, check requests, travel reimbursements, filing, answering telephones, composing, and preparing correspondences.

Reviews and logs mail and other communications and information that filters through the General Vice President’s Office, which includes noting the action taken and location in files and ensures continuity and proper processing in line with established headquarters policies, rules, practices, and procedures.

Provides back-up and support to the Territory Office Receptionist as needed.

Performs administrative and general duties of a highly responsible and confidential nature while exercising a high degree of discretion and initiative.

Must be punctual and timely in meeting requirements of performance, including, but not limited to, attendance requirements and work deadlines.

Extended hours are occasionally required.

Protects the operations by maintaining confidentiality of any data or materials of a sensitive of confidential nature.

Makes travel arrangements for the General Vice President.

Prepare assignment letters for Staff, dispensation requests, maintain vacation and holiday schedule for entire staff.

Conferences and meetings preparation and planning.

Preparing memos, letters, tables, reports, etc.

Maintaining correspondence / files.

Proficient at proofreading and editing.

Self-motivated and organized.

Interface with members and Local & District Lodge leadership

Manage office workflow.

Transcribe, format, and prepare letters, reports, tables, and memos. Must have the ability to professionally compose correspondence, spell correctly, use proper grammar and punctuation.

Conferences and Convention related activities significantly increase workload and require increased travel during those periods.

Must be able to handle multiple priorities with frequently overlapping deadlines and interruptions.

Requirements Of the Position

Exceptional Written and Oral Communication in both English and French. Must communicate clearly and concisely, both orally and in writing.

Ability to comprehend rules, policies, and procedures, and the ability to communicate them to others. Must be able to answer telephone efficiently and courteously.

Demonstrate ability to perform administrative and general support duties of a highly responsible and confidential nature while exercising a high degree of discretion and initiative.

Strong attention to detail and accuracy. Must be able to work under pressure.

Detail oriented, advanced organizational skills, and follow through on multiple tasks and matters is essential.

Must have demonstrated ability to work independently with little or no instruction or supervision.

Must be able to add, subtract, multiply, and divide in all units of measure.

Must have advanced analytical skills.

This is a great career opportunity for you to directly support senior management in a dynamic firm with competitive compensation! If you are looking to expand your career as an Executive Assistant with an influential company and a thriving work environment, then contact us today to begin the process!