Educational Office Assistant - OA4 (AESES)

Job OpeningaLocation : Expected Start Date : Full Time : Permanent : Posting End Date : Job Description : Subspeciality Education Assitant- Office Assistant 4 (AESES)Existing Budget-Funded Continuing Full-Time 35.

00 hours / week Monday to Friday 8 : 00 am to 4 : 00 pmSalary Range : $24.27 - $33.05 per hour ($44,171.40 - $60,151.00 per annum)Proposed Start Date : June 24, 2024Trial / Probation Period : 840.

00 work hours For more information, please contact : Debbie YoungCE208 - 840 Sherbrook Street204-787-8695 or dyoung4@ : ADMINISTRATIVE SUPPORT AND ORGANIZATION OF EDUCATION PROGRAM - Allergy : - Provides support to the Program Director of the Education Program and assists Central PGME as appropriate.

• Assists and supports the coordination and organization of education programs.- Supports the equitable movement of all Resident trainees following approved policies and procedures.
• Prepares reports and meeting materials.- Prepares paperwork for education travel grants.- Participates in preparation of submissions for payment.
• Maintains familiarity with schedule to assist with timely completion tasks.- Assists with recruitment of trainees and coordination of trainee application.
• Assists in the administration of the recruitment, selection process, transitioning and provides assistance to Education Resident trainees.
• Coordinates the annual CaRMS Pediatrics Resident match.- Updates relevant systems as they pertain to the education programs.
• Ensures appropriate routing of inquiries.- Schedules and arranges necessary meetings and interviews.- Coordinates and confirms funding arrangements.
• Assists with coordination of Assessment evaluation process (trainees and faculty). - Inputs all postgraduate trainee schedules into the online curriculum management system.
• Maintains Resident files, including completed assessments, exams and other pertinent training information.- Responsible for the send out of all assessments on the online curriculum management system.
• Monitors the low performance flags and first point of contact for technical issues and training.- Ensures accessibility to all resident information for review by both program director and competence committee members.
• Evaluates educational sessions and rotations. - Performs other duties as assigned. ADMINISTRATIVE ACTIVITIES FOR PICU AND PSCU : - Responsible for efficient administrative and secretarial support to all medical staff and residents within the section.
• Coordinates scheduling for Pediatric Intensivists, medical staff, residents and fellows, including on-call services and submits requisitions for payment based on call schedules.
• Provides support for the academic activities in the section.- Schedules meetings and takes minutes as required.- Monitors research budgets as reported to prevent overspending.
• Organizes and supervises the maintenance of records and teaching materials for UGME and PGME students related to the Section.
• Organizes and delegates the production of grant applications, manuscripts, committee reports, lengthy medical reports and storage and analysis of statistical data for the section.
• Provides administrative support for evaluations related to Residents / Fellows who rotate through the : MINIMUM FORMAL EDUCATION / TRAINING REQUIRED : - Completion of a formal training program in a related discipline from a recognized institution is required.
• General administrative courses and basic accounting knowledge would be preferred. EXPERIENCE : - Three years of directly related experience in a medical education setting (or equivalent background) is required.
• Experience working with medical trainees is preferred. - Must have related office experience.- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES : - Proficiency using MS Office Suite is required. - Familiarity with software in use at U of M is preferred.

• Typing speed of 55wpm is required. - Must have a basic knowledge of general office practices with the ability to organize and prioritize standard secretarial, reception, bookkeeping and clerical functions.
• Must have effective verbal and written communications skills. - Excellent communication, professionalism, organizational and interpersonal skills are required.
• Ability to establish and maintain effective working relationship with staff, students and the public, ability to understand student problems, is required.
• Ability to work independently with minimal direction is required. - Must be highly organized and motivated. - A general knowledge of University and Health Sciences Centre policies, regulation, programs and procedures is preferred.
• A general knowledge of issues that may affect the care of children would be an asset.- Satisfactory work record, including satisfactory attendance and punctuality, is required.
30+ days ago