Executive Assistant - 69800

Are you an administrative professional with previous experience supporting multiple managers? Have you been responsible for preparing, reviewing, and maintaining documentation, calendar management, and liaising with internal and external parties?

If so, look no further, as we are currently looking for an Executive Assistant to support our client, a leading and globally recognized software development firm.

In this role you will work full-time hours on a 12 month assignment, working in support of their Toronto, ON office.

Advantages

• Gain experience working for a globally recognized software company
• Work full time hours on a 12 month assignment (potential for conversion)
• Earn a competitive rate within the industry
• Work supporting the Toronto, ON office.

Responsibilities

• Managing diary / calendar and e-mails for the Managers on their behalf, potentially also including calls and voicemails.
• Managing internal and external correspondence.
• Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.
• Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
• Booking meeting rooms / venues for the team.
• Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
• Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
• Preparation and follow up of meetings including taking meeting minutes.
• Manage shared drives and communities
• Admin support for new starters into the team to include ordering of equipment and monitoring induction.
• Central contact and all other ad-hoc support as needed by Manager and his / her team.
• Assist with operations tasks including gathering information from internal operations systems and creating reports

Qualifications

• 5+ years of previous executive / administrative assistant, or similar, experience
• Ideally have experience supporting VP level or above in the technology industry
• Exceptional computer and Microsoft Suite skills
• Previous experience with SAP software (Concur, Ariba, etc.) is a bonus
• Previous experience with Outlook would be an asset
• Highly effective communicator (written and verbal)
• Ability to manage multiple projects and requests together
• Organized & articulate

Summary

Are you an administrative professional with previous experience supporting multiple managers? Have you been responsible for preparing, reviewing, and maintaining documentation, calendar management, and liaising with internal and external parties?

If so, look no further, as we are currently looking for an Executive Assistant to support our client, a leading and globally recognized software development firm.

In this role you will work full-time hours on a 12 month assignment, working in support of their Toronto, ON office.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.