Document Control Specialist IV

The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity.

Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential.

In this role, collaboration with cross-functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively.

Specific Accountabilities :

This position encompasses a diverse array of Document Control and Records Turnover services throughout the project lifecycle.

Key responsibilities include :

• Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
• Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
• Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
• Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment.

Proactively resolving problems and providing innovative solutions.

In addition, the role involves providing specialized and technical support and leadership to the project teams by :

• Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
• Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
• Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.

to facilitate effective project management.

Knowledge, Skills & Abilities :

• Diploma in Information / Business Analysis / Records Management / Library Studies or equivalent post-secondary education coupled with relevant experience.
• A minimum of five (5) years of experience in a project environment or equivalent related field.
• Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
• Proven ability to work autonomously and with minimal supervision.
• Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
• Experience and / or developmental knowledge of SharePoint or other document control systems.
• Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
• Exceptional analytical, interpretive, organizational, and problem-solving skills.
• Capacity to handle a high workload, tight timelines, and high-impact activities.
• Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
• Outstanding communication skills, both written and oral.
• Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
• Possesses a keen attention to detail.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector.

Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer.

What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none.

We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.