Activity assistant Jobs in Hamilton, ON

Admissions Assistant

Date Posted : 02 / 13 / 2025

Req ID : 41673

Faculty / Division : Faculty of Pharmacy

Department : Faculty of Pharmacy

Campus : St. George (Downtown Toronto)

Position Number : 00001926

About us :

The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective. We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.

Learn more : www.pharmacy.utoronto.ca

Your opportunity :

Reporting to the Faculty Registrar and Director of Student Services, and working under the general direction of the Admissions Officer, you will be a part of a team of professionals working together to recruit and admit the next generation of pharmacists who are moving healthcare forward.

You will provide proactive, exemplary customer service by informing prospective students and guidance counsellors about programs of study and admission requirements. You will work with a variety of prospective domestic and international students and your interpersonal skills will be essential in promoting programs at recruitment events. Your excellent organizational skills and attention to detail will help to ensure that applications are complete and move through the application process in an efficient way. With strong data and technical skills, you will track files and ensure that processes are completed in a timely way and outcomes communicated to stakeholders accordingly. You will facilitate small-group sessions where you will guide and support recently admitted students as they transition to the Leslie Dan Faculty of Pharmacy and prepare to start the program.

Your responsibilities will include :

• Providing detailed information regarding admission requirements to prospective students and applicants and responding to routine admissions and awards enquiries and referring complex enquiries as appropriate
• Reviewing and assessing student applications for admission into the program
• Coordinating interview schedules
• Creating and updating student records
• Facilitating educational workshops and seminars and promoting programs at recruitment events
• Collating and organizing data for various reports
• Maintaining information on digital platforms and / or printed materials
• Scheduling committee meetings and taking and distributing meeting minutes

Essential Qualifications :

Assets (Nonessential) :

To be successful in this role you will be :

Notes :

Closing Date : 02 / 26 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time. Monday through Friday from 8 : 45 AM to 5 : 00 PM, with occasional overtime on weekdays during peak periods.

Pay Scale Group & Hiring Zone :

USW Pay Band 09 $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Registrarial Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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