Administrative Assistant I - Contract - Ophthalmology

Company Description

The University Health Network, where above all else the needs of patients come first , encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of Transforming lives and communities through excellence in care, discovery and learning , the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Site : Toronto Western Hospital

Department : Opthalomology

Reports to : Manager

Hourly rate : $ - $ per hour (Commensurate with experience and consistent with UHN Compensation Policy)

Hours : per week, 8 : 00 am -4 : 00 pm ( weekdays )

Status : Temporary Full-Time ( Anticipated end date - January 2026 )

Closing Date : July 12, 2024

• The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional / medical personnel, including : providing word processing / typing services for assigned personnel;
• performing reception responsibilities; maintaining written and / or electronic calendar / schedules; administering and monitoring billing procedures and budgeting records;
• providing support with small and / or informal meetings / events; maintaining and modifying confidential medical electronic / paper filing / retrieval methods, systems, and / or formats;
• providing functional supervision to lower classified clerical position(s); ensuring the efficient operation of the office;

performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

Qualifications

• Completion of Grade XII or recognized equivalent
• Completion of recognized medical office administration program at the diploma level or equivalent
• Completion of a medical terminology course
• Minimum 2 years related medical administrative support experience
• Previous on-the-job computer / word-processing, database and spreadsheet software experience, in a Microsoft Office Environment
• Previous knowledge and experience with EPIC preferred
• Understanding of OHIP billing
• Strong command of medical terminology
• Strong interpersonal and customer service skills
• Exceptional organization and time management skills
• Strong verbal and written communication skills
• Ability to work well under pressure
• Ability to use good judgment and clinical reasoning in assessing difficult situations
• Ability to work independently and as a team player
• Experience working in a health care environment preferred
• Experience working in a teaching hospital environment preferred

Knowledge of general office practices, procedures and standards

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including : travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire.

Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN’s mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process.

Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.